Executive Assistant Job at GMGVIP, LLC in West Palm Beach

Salary: $23.00 to $25.00 per hour

Giraffe Media is seeking a dynamic Executive Assistant to join our team in West Palm Beach, FL. This role is pivotal in providing schedule management and complex travel plan execution to both team members and leadership.

About Us

We provide global performance marketing solutions to top-tier brands. Giraffe Media Group, LLC is an essential division in a family of technology and advertising companies that have been in business for over 16 years. During that time, we have become industry leaders in a space we helped create.

We prioritize team building through a collaborative work environment. Our culture is focused on smarts, continued learning, and working together to meet individual and company goals. We hire those who strive to be the best and provide them with exceptional benefits to improve their lives, including a competitive salary, medical, dental, and vision coverage, 401K with matching contributions, paid time off, employee referral bonuses, and perks like a fully stocked break room with complimentary snacks and coffee, as well as frequent company and team outings.

Come join the team that drives, supports, and empowers its members to accomplish higher career goals and live a better life.

Essential Functions:

The Executive Assistant will have several key responsibilities in the fulfillment of their duties including:

• This person will work with Senior Management and individual team members to coordinate schedules and complex travel plans
• Research travel options based on traveler needs and corporate budgets
• Produce and manage clear and concise travel itineraries
• Maintain accurate records of all travel bookings and expenditure
• Liaise directly with travel vendors and partners to adjust and change any details post booking
• Be available to assist with after-hours travel and schedule emergencies as they arise
  

Experience and Qualifications:

The ideal candidate will have the following experience:

• Intuitive individual with the ability to anticipate potential issues and provide coordinated solutions with minimal oversight or direction.
• A proactive individual with a track record of successfully learning from and applying constructive feedback.
• 2+ years of proven Travel Coordinator, Event Planning, Executive Assistance, or related experience.
• High proficiency in Microsoft Office applications, required.
• Ability to prioritize projects and deadline driven.
  
• Excellent written and verbal communication skills.
  
• Organization and time management skills.
• Self-motivated: focus on continual improvement; forward-thinking planner
  

Giraffe Media Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

All work performed for Giraffe Media Group shall be provided through direct employment with GMGVIP, LLC.

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