Executive Assistant Job at LDG Development in Louisville

Executive Assistant

REPORTS TO: CFO

STATUS: Exempt

LDG Development and our affiliated companies are growing rapidly to produce higher levels of much-needed affordable housing across the nation. Our founding belief that “Everyone Deserves a Quality Place to Live” has resulted in an organization that has now achieved #1 Ranking as Affordable Housing Developer and our focus on our employees and company culture has resulted in the Top Best Places to Work in Louisville each of the last two years. We believe that the foundation of a stable supporting living environment allows individuals to thrive and accomplish their dreams in education, career paths, and more. The overall reputation and quality that LDG puts forward in all business practices are key to keeping our goals alive.

POSITION SUMMARY

The Executive Assistant will be responsible for providing day-to-day diversified administrative tasks to support the senior leaders.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Attend various meetings throughout the organization with the CFO, taking notes, running the meeting, and/or assisting in the overall facilitation of the meeting.
• Ensure the Chief of Staff and the company are running and communicating effectively.
• Manages the executives’ calendar including making appointments and prioritizing sensitive matters.

• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Provides information by answering questions and requests.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Make travel arrangements on the Navan website to book flights, cars, and hotel reservations.
• Help executive with monitoring and approving direct reports travel, reimbursements, etc. by approving, denying, and getting in on time to accounting.
• Act as the point of contact for internal and external clients.
• Back-up reception and other assistants when needed.

RELATED JOB COMPETENCIES

Communication - Clearly conveying information and ideas verbally or written.

Managing work - Effectively manages one’s time and resources to ensure that work is completed efficiently and timely.

Information Monitoring - Effectively puts in place monitoring systems with minimal interruption for other organizational processes.

MINIMUM SKILLS AND ABILITIES

• Excellent verbal and written communication skills
• In-depth understanding of confidentiality
• Project management skills: information gathering, monitoring deadlines, communicating cross-functionally
• Ability to retain information quickly
• Highly organized and proactive; ability to anticipate a need.
• Proficient with Microsoft Office Suite or related software.

PREFERRED QUALIFICATIONS

• Associate or bachelor’s degree in business administration or a related field.
• At least 5-7 years of C-Suite Administrative experience.

• Notary certification is a plus, not required.