Executive Assistant Job at BerryDunn in Portland

Overview:

BerryDunn is seeking an Executive Assistant to support the Senior Executive Assistant and the Leadership Team. If youre seeking a fulfilling role that emphasizes teamwork, collaboration, and independence while offering exciting growth potential, BerryDunn is the ideal place for you! In this position, youll primarily manage the daily calendars for six executives, coordinate schedules, prepare meeting materials, handle reports and data entry, and draft documents including meeting minutes. As you gain experience, additional responsibilities will be integrated into your role. The ideal candidate will be reliable, organized, and able to build and maintain professional relationships, while upholding confidentiality and professionalism at all times. This role is based in Portland, Maine, and reports to the Senior Executive Assistant.

You Will:

• Manage and coordinate schedules for key firm executives

• Organize and schedule appointments and meetings

• Plan and coordinate travel and meeting arrangements (hotel accommodations, air travel, car rental, reserving conference rooms, parking arrangements for hosted guests, coordinating food and drinks for meetings)

• Assist in the preparation of reports and data entry

• Enter and track updates and completions of IT requests submitted through ServiceLink

• Prepare and coordinate group mailings

• Assist Sr. Executive Assistant with projects and event planning

• Prepare PowerPoint Presentations and reports for meetings and virtual events

• Draft minutes, action items and correspondence for meetings as requested

• Maintain electronic filing systems

• Assist other departments and groups as needed

• All other duties as assigned

You Have:

• Exceptional professionalism and demeanor

• Upholds the strictest level of confidentiality

• Excellent time management skills and ability to prioritize work

• Ability to work independently, as well as part of a team

• Organization and time management skills with heightened attention to detail

• Excellent oral and written communication skills

• Demonstrates high levels of emotional intelligence and business maturity.

• Self-starter with ability to multitask, prioritize work and complete assignments within set deadlines

• Ability to take direction from multiple professionals

• Strong knowledge of Office 365 Software: MS Outlook, Word, Excel, PowerPoint, Adobe Acrobat

• 3-7 years of administrative experience in a professional services environment preferred

Compensation Details:

The base salary range targeted for this role is $60,000 - $70,000 annual salary. This salary range represents BerryDunns good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications in excess of the minimum requirements for this posting, that applicant is encouraged to apply and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

BerryDunn Benefits & Culture:

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond whats expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

About BerryDunn

BerryDunn is a leading national professional services firm providing assurance, tax, and consulting services to businesses, nonprofits, and government agencies throughout the US and its territories. Since 1974, we have been a client-centered, people-first firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process, or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.