California Environmental Voters is hiring: Executive Assistant in Oakland

Employment Type: Full-Time, Exempt

Wage: A competitive annual salary of $80,000 - $100,000 base pay

Department: Administration

Reports To: Executive Director

Position Location: Oakland, Sacramento, Los Angeles, Fresno, Riverside, CA

Work Schedule: Four Day Work Week: Two (2) days in office, two (2) days remote. However, there may be certain circumstances, like pressing deadlines or peak business periods, where it becomes necessary for the organization to temporarily switch to a five-day work week.

Vaccine Policy: We require all staff to be fully vaccinated

California Environmental Voters (EnviroVoters), and EnviroVoters Education Fund, are excited to launch a search for an Executive Assistant to join our dynamic, fun, and high-performing team!

We are seeking an Executive Assistant to provide high-level administrative support to our Executive Director (ED). The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

WHO WE ARE

We believe this moment requires transformative change.

The climate crisis is here. And Black, Indigenous and people of color have been bearing the burden of our pollution-based economy for generations. We have the solutions to stop climate change, but we lack the political will to do it at the rate and scale that’s needed.

EnviroVoters is building the political power to solve the climate crisis, advance justice, and create a global roadmap for action. To protect our water, land, air, and our most vulnerable communities, we organize voters, elect and train candidates, and hold lawmakers accountable for bold policy change.

We won’t stop until we have resilient, healthy, thriving communities, with a democracy and economy that are just and sustainable for all.

RESPONSIBILITIES

• Provide sophisticated calendar, time, and focus management for the ED. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements and best use of the ED’s capacity for the organization.
• Complete a broad variety of administrative tasks that facilitate the ED’s ability to effectively lead the organization, including assisting with special projects such as planning processes; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; proofreading, composing, and preparing correspondence; making travel arrangements; and completing expense and mileage reports.
• Serve as primary point of contact for internal and external constituencies on all matters pertaining to the ED, including those of a highly confidential or critical nature. Prioritize, determine, and share appropriate course of action, referral, or response, exercising judgement to reflect ED’s style and organization policy.
• Work closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate and plan for ED’s needs in advance of meetings, conferences, etc.
• Initiate and maintain open communications with the Senior Leadership Team (SLT), Administration, Human Resources, and the ED’s direct reports, providing information and documents as needed.
• Provide "gatekeeper" and "gateway" role, maintaining a bridge for smooth communication and support between the ED and CEO, SLT, and staff, built upon a foundation of credibility and trust.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Invest in building long-lasting relationships both externally and internally.
• Support other projects/duties as assigned for the overall benefit of the organization.
• Support board retreat planning, staffing board committees
• Support the CEO with administrative needs

MUST HAVES

To be successful in this job, you must possess the following qualities and experience:

• Minimum of 5 years of experience as an executive assistant, preferably supporting C-Level executives
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office 365 software; ability to design and edit presentations and materials.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior leadership, staff, members, major donors and stakeholders.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Strong verbal and written communication skills.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment and problem solving is essential.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

WHAT ELSE YOU SHOULD KNOW

This is an outstanding opportunity for a highly motivated professional to assume a pivotal role in this highly respected organization. California Environmental Voters offers competitive salaries and a generous benefits package, including a 4-Day Work Week policy, 12 days of PTO and 12 Federal and State holidays, plus a paid week off at the end of the year, medical, dental, vision, and disability coverage; a 401(k)-retirement program with employer match; flexible spending account (FSA) for health care expenses; commuter program; and optional life insurance.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments. All duties and responsibilities are essential functions and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimal levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

We are committed to equity, inclusion, and environmental justice. As an Equal Opportunity Employer, we seek to create and sustain a team that reflects the diversity of the state we serve. We welcome applications from individuals from all backgrounds, especially those with experience working with communities most impacted by California's environmental challenges.

California Environmental Voters and the California Environmental Voters Education Fund are committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, generous benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.

EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. EnviroVoters invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our organization.

We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, generous benefits, and a pleasant working environment. Salary is based on a nonprofit scale and commensurate with experience.