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Tech-Marine Business Inc

Tech-Marine Business Inc is hiring: Executive Assistant in Washington

Tech-Marine Business Inc, Washington, DC, US, 20003


Job Description

Job Description

TMB, Inc has a challenging opportunity for a contingent Executive Assistant to support the Team Ships Front Office (TSFO).

Responsibilities
  • Prepare high quality, executive-level briefings, reports, and other documentation in support of customer programs.
  • Manage the calendar/schedule for the Program Executive Office Ships Executive Staff.
  • Manage, track, and maintain official correspondence.
  • Draft correspondence for visits of senior executives
  • Prepare correspondence and interoffice communications for daily distribution.
  • Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.
  • Generate detailed travel and meeting itineraries.
  • Maintain Travel Books.
  • Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
  • Plan and coordinate meetings, events, and ceremonies as required.
  • Coordinate meetings with Senior Officials and Industry offices.
  • Print weekly reports from contractors in preparation for meetings.
  • Strategically schedule and perform calendar management with respect to priorities, goals, and objectives.
  • Provide preparation for meetings and ensure read ahead material is received/distributed in advance.
  • Monitor inbox and draft email correspondence as required.
  • Administer the leave calendar.
  • Interact frequently with Navy and civilian personnel, must have outstanding verbal communications skills.
  • Make sound decisions and valuable recommendations that reflect subject matter competence and good judgment.
  • Other duties as assigned.
Qualifications
  • Bachelor’s degree or equivalent U.S. military service experience.
  • Must be a United States citizen.
  • Must have Navy EA experience, preferably NAVSEA and Flag level EA experience.

  • Strongly prefer U.S. Navy experience as a military member, civilian employee, or support contractor.
  • Must possess an active DOD Secret security clearance.
  • Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
  • Outstanding verbal and written communications skills.
  • Outstanding time management and organization skills.
  • Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
  • Ability to be able to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
  • Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.


Benefits

TMB currently offers the following employee benefits:

  • Health, Dental, and Vision Insurance
  • Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans
  • Life and AD&D Insurance
  • Short- and Long-Term Disability coverage
  • Paid Holidays
  • Paid Time Off (PTO)
  • Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan