Executive Assistant Job at Legacy Mutual Mortgage in Mustang

Legacy Mutual Mortgage is an outstanding full service residential mortgage lender originating, underwriting and closing conventional, jumbo, FHA, VA and USDA mortgage loans. In business since 2005, we are dedicated to meeting the home loan needs of individual homebuyers while working with our real estate partners in Texas. Our team members are the key to Legacy's success, and we are looking for highly motivated, qualified individuals to join our talented team.

Essential Functions Include:

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes routine correspondence.
• Organizes and maintains file system and files correspondence and other records. Maintains confidential reports and records.
• Answers and screens Executive's telephone calls and arranges conference calls.
• Coordinates Executive's schedule and makes appointments.
• Greets scheduled visitors and conducts to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and arranges for equipment maintenance.
• Maintains regular attendance.
• May perform other duties as assigned.

Requirements

• High school diploma or general education degree (GED) and at least 5 years related experience and/or training.
• Proficient in Microsoft Office - Word, Excel, PowerPoint, and internet.
• Skilled in Canva, social media management, and presentation design.
• Experience arranging and maintaining Executive schedules.
• Demonstrated customer service skills.
• Demonstrated written and oral communication skills.
• Ability to effectively communicate with team members and external business contacts while conveying a positive, service-oriented attitude.
• Ability to maintain confidentiality and discretion in business relationships and exercise sound business judgment.
• Ability to organize, be attentive to details and respond quickly to and effectively under pressure.
• Ability to comprehend and follow oral and written instructions.
• Knowledge of mortgage industry preferred.

We offer competitive and outstanding benefits for our full-time employees that include the following: paid medical premiums for employees, Dental, Vision, Short and Long Term Disability, Life, AD&D, 401(k) with Company match and paid time off.

Legacy Mutual Mortgage is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.