Executive Assistant Job at HomeSmart Professionals in Warwick

We are in search of a standout, dedicated, and seasoned Executive Assistant to join our team in Warwick, RI. This individual will play a key role in driving the success of our projects and operational processes. The ideal candidate will be enthusiastic about the opportunity for personal development and advancement within the company, with the potential to take on a leadership position.

Key responsibilities include serving as the right-hand person to the CEO/Broker, overseeing the execution of strategic projects, and providing operational support. This person will demonstrate a high level of discretion, strong organizational skills, and the ability to manage multiple priorities effectively. Must have a proven track record in managing complex projects and a passion for process improvement.

Location: Warwick, RI

Part-time role: 20-30 hours per week

Compensation: Commensurate with experience

• Provide executive support by handling day-to-day operational tasks for the CEO/Broker in Warwick, RI, US.
• Conduct, research, and prepare reports for the broker on critical decisions and company growth strategies.
• Serve as a liaison between the CEO/Broker and internal/external stakeholders, ensuring effective communication.
• Manage incoming requests for the CEO/Broker's office and prioritize tasks to optimize time management.
• Generate KPI reports, team productivity reports, and closing surveys for the CEO/Broker's evaluation.
• Oversee day-to-day business operations to ensure smooth functioning in the real estate sector.
• Foster team collaboration and communication while upholding the company's brand and reputation.
• Develop and maintain manuals for brokerage procedures and policies, including new business acquisitions.
• Safeguard the organization's profitability and engage effectively with franchise tools and services.
• Lead projects from inception to completion, ensuring successful implementation.
• Identify and execute new service opportunities, delegating tasks as needed.
• Obtain vendor quotes, compare options for cost-effectiveness, and manage project budgets.
• Coordinate services, utilities, accounting, and vendor relations for new business acquisitions.

• A Bachelor’s degree in Business Administration, Management, or a related field is preferred, or a proven track record of successful career experience.
• Demonstrated expertise in project management and operational roles is essential.
• Strong leadership abilities and experience in managing teams are required.
• Exceptional communication skills and the ability to build strong interpersonal relationships are a must.
• Proficiency in utilizing project management software and productivity tools is necessary.
• The capability to analyze data effectively and generate detailed reports is important.
• Strong organizational skills and the ability to multitask efficiently are crucial.

Our company is a leading real estate firm committed to providing exceptional services and support within the industry. We pride ourselves on our dynamic team and innovative approach to business operations in ensuring the success of our agents. Our company is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.