Hire Options, Inc. is hiring: Senior Executive Assistant in Los Angeles

Senior Executive Personal Assistant
Executive Assistant Los Angeles, California Permanent Sep 18, 2024

Investment management company located in Westwood is seeking an Executive/Personal Assistant to support two high-level executives.

Responsibilities:

• Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings; includes arranging for any catering and document distribution.
• Schedule meetings and conference rooms.
• Coordinate setup and cleanup of conference rooms for catered meetings.
• Coordinate all aspects of domestic and international travel (air, ground, and lodging).
• Manage payment and maintain real-time tracking of meeting/itinerary changes.
• Manage detailed itineraries for travel and key meetings, print boarding passes, and check-in for flights.
• Answer phones, screen calls, and take messages.
• Perform professional information searches as needed.
• Register Board Member for conferences and networking events in a timely manner.
• RSVP to events on behalf of Board Member.
• Handle outgoing mail (USPS and FedEx) when necessary.
• Miscellaneous projects and support as needed, including event management which may require occasional travel.

Qualifications:

• Bachelor’s degree required.
• At least 10+ years of experience in an executive/personal assistant role required, preferably in investment management/finance industry.
• Excel/PowerPoint with Microsoft Office Suite required – particularly Outlook & Word.
• Highly responsive and able to work on evenings and weekends when needed to support business needs.

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Salary Range: $120-180K