Cynet Systems

Executive Assistant Job at Cynet Systems in New York

Cynet Systems, New York, NY, United States, 10292

Job Description:

Pay Range $30 hr - $40hr

Essential Job Functions:

Manage complex calendars in different time zones.
rrange meetings and appointments with clients and other counterparties.
rrange domestic and international business travel.
ssist visiting clients with travel arrangements.
Process expense reports utilizing the Workday system to enter all information.
Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments.
nswer multiple phone lines and provide phone coverage for other team members as needed.
ble to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
Proactively organize materials for calls, meetings, and travel.
Liaise with administrative staff of clients as necessary.
Monitor emails for professionals, as requested.
Perform other related duties as assigned or requested by professionals they support

Preferred Qualifications:

Proficiency in Microsoft Office Suite.
Knowledge of Workday Expenses software extremely helpful.
Strong time management skills and ability to manage multiple tasks for many professionals.
Strong interpersonal and communication skills.
Strong organizational skills and problem solving skills.
bility to exercise judgment including prioritizing issues and tasks.
Detail-oriented and able to multi-task in a fast-paced environment.
Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success.
Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them.
bility to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members.
Handle confidential information in a professional and discreet manner.

Requirements:

Bachelors degree or equivalent experience.
Minimum of 5 plus yearsexecutive administrative assistant experience, preferably in financial services.