Senior Executive Assistant Job at AKIMA in Washington

Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).

Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).

Responsibilities

• Provide direct support to Senior Government personnel in both administrative and support services.
• Oversee executive assistants tasks and programs.
• Coordinate activities with direct reports and other staff.
• Review documents for ASPR executives.
• Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.
• Greet guests.
• Answer telephones, route calls, and take messages.
• Schedule and monitor the staff calendars.
• Organize files and other written communications.
• Coordinate activities with direct reports and other staff.
• Take meeting notes and prepare correspondence for signature.
• Make travel arrangements and prepare travel vouchers.
• Coordinate special projects such as white papers, reports, and briefings.
• Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.
• Provide meeting notes/minutes, action items and schedules of activities for Front.
• Office personnel and groups.
• Review and write executive correspondence and documents.
• Pick up and deliver mail.
• Track/manage office supplies.
• Format documents, route, and track approvals.
• Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.
• Other clerical/administrative tasks, as required.
• Track Broad Agency Announcement (BAA) process, to include:
• Daily monitoring of the BAA inbox for white paper and proposal submissions,
• Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,
• Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,
• Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,
• Answer inquiries from companies regarding the status of their submissions, and
• Provide BAA submission updates at biweekly team meetings.

Qualifications

• Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.
• 4-6 years of experience in an executive assistant position.
• Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to work independently, self-motivated, and proactive.
• Meet deadlines with high quality work in a fast-paced environment.
• Very strong interpersonal skills and the ability to build relationships with stakeholders.
• Track record of delivering well-organized and accurate work.
• Excellent critical thinking, written and verbal communication skills.
• Must be able to pass an HHS Public Trust background check.

Desired Qualifications

• Experience using Microsoft SharePoint.

Pay Range

40.00-43.27
Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
Job ID

2024-8243
Work Type

On-Site
Company Description

Work Where it Matters

Nakuuruq, an Akima company, is not just another federal mission support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Nakuuruq, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Nakuuruq provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Nakuuruq delivers a wide range of mission support functions, including staff augmentation, records management, training, and operational management.

As a Nakuuruq employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

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