Executive Assistant Job at JLL in Boston

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

This position will assist the Boston Leadership Team with meeting and travel arrangements, expense reports, material preparation, and distribution.

Main Responsibilities

* Manage complex schedules and calendars.

* Schedule travel arrangements - domestic and international.

* Organize and submit expense reports.

* Schedule conference and video calls.

* Scheduling and maintaining conference rooms for meetings.

* Submit vendors Invoices.

* Order office snacks and supplies

* Coordinate internal/external lunch meetings.

* Keep contact information in Outlook updated.

* Type correspondence/memos, proofread documents, assemble reports and presentations.

* Update client information in JLL's internal database.

* Participate in key projects.

* Must be able to work overtime on short notice.

* Other duties assigned.

Experience Required

* 1-3 years' experience supporting C-Level Executives.

* Strong communication skills written and verbal with excellent spelling and organizational skills.

* Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.

* Ability to be an independent worker with a team player attitude.

* Ability to work to meet tight deadlines is critical.

* Previous related experience in the financial or real estate services industries a plus.

* Must be a self-starter and work without day to day supervision.

Education

* Bachelor's Degree or equivalent experience required.

Computer Skills

* Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version or higher).

Environment

* Office - work with computers, copiers, and scanners.

* This is an in-person position, 5 days a week

Location:

On-site -Boston, MA

Job Tags:

CMG

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.