Insight Global
Executive Assistant Job at Insight Global in Charlotte
Insight Global, Charlotte, NC, United States, 28299
Provide high level support to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work.
Act as liaison for department to support groups within Moodys (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure groups needs are understood and met.
Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
Responsible for confidential and time sensitive material.
May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors). Also includes ad hoc reporting of personnel information to department managing directors as requested.
May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage groups open positions and reserve fund.
Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
Following Technologys guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Required Skills & Experience
7+ years related experience working in a corporate environment
Bachelor's degree
To perform this job successfully, an individual must have advanced knowledge of Microsoft® Word, Excel, PowerPoint, Outlook, and internet navigation and research.
Excellent organization, follow-up and time management skills
Excellent interpersonal skills and phone manner
Excellent verbal, written and presentation skills ability to convey thoughts clearly and succinctly and, when required, to present before a group. Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
Knowledge of PeopleSoft, Concur, SAP SuccessFactors is a plus
Ability to multi-task and adapt to shifting priorities
Maturity ability to handle highly confidential matters with discretion
Ability to interact comfortably and effectively with Senior Management
Excellent judgment and decision-making skills
Ability to work Independently
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Act as liaison for department to support groups within Moodys (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure groups needs are understood and met.
Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
Responsible for confidential and time sensitive material.
May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors). Also includes ad hoc reporting of personnel information to department managing directors as requested.
May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage groups open positions and reserve fund.
Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
Following Technologys guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Required Skills & Experience
7+ years related experience working in a corporate environment
Bachelor's degree
To perform this job successfully, an individual must have advanced knowledge of Microsoft® Word, Excel, PowerPoint, Outlook, and internet navigation and research.
Excellent organization, follow-up and time management skills
Excellent interpersonal skills and phone manner
Excellent verbal, written and presentation skills ability to convey thoughts clearly and succinctly and, when required, to present before a group. Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
Knowledge of PeopleSoft, Concur, SAP SuccessFactors is a plus
Ability to multi-task and adapt to shifting priorities
Maturity ability to handle highly confidential matters with discretion
Ability to interact comfortably and effectively with Senior Management
Excellent judgment and decision-making skills
Ability to work Independently
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.