Executive Assistant Job at Logistics Management Institute in Washington

Overview

LMI is seeking a skilled at our client facility in Washington, DC. Must be eligible for a Public Trust clearance.

LMI: Innovation at the Pace of Need

At LMI, we're reimagining the path from insight to outcome at the new speed of possible. Combining a legacy of over 60 years of federal expertise with our innovation ecosystem, we minimize time to value and accelerate mission success. We energize the brightest minds with emerging technologies to inspire creative solutioning and push the boundaries of capability. LMI advances the pace of progress, enabling our customers to thrive while adapting to evolving mission needs.

Responsibilities

* Provide coordination for (i.e., prepare the meeting announcement, agenda, and presentation materials), participate in (i.e., provide verbal comment/recommendation concerning technical and management matters), and follow-up (i.e., develop meeting minutes and after-action correspondence for Government review and approval) for all meetings.

* Maintain and manage senior leadership daily scheduling.

* Prepare for agency meetings and senior level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.

* Ability to synthesize information provided from across the Department and outside agencies to enable the organization to discern key facts and issues.

* Collaborate with senior staff to support the preparation of concept and position papers and develop correspondence that communicates the intent of key issues.

* Draft and revise letters, memos, notifications, commendations, and acknowledgements on behalf of the agency.

* Review and edit correspondence and reports submitted by staff for accuracy of content, language, and grammar in relation to program objectives and issues.

* Provide administrative support for front office operations, including managing phones and messaging.

* Support the completion and correct retention of all required documentation and official records.

* Ensure the appropriate retention of records and appropriate file management for senior leadership.

* Coordinate special projects such as white papers, reports, and briefings as required.

* Manage staff actions, determine status, prioritize events, and provide comprehensive status briefs.

* Prepare, manage, and follow-up on senior leadership travel logistics and vouchering.

Qualifications

* Bachelor's degree and (9) or more years of experience in supporting office functions and organization/agency leadership

* An additional five (5) years' experience supporting an office and executives in an administrative capacity can be substituted for a bachelor's degree.

* Proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.

* Proficiency in Adobe applications such as Reader, DC Pro, and Connect.

* Strong proficiency of remote/virtual meeting environments such as Zoom, Microsoft Teams, and WebEx.

* Strong organizational skills (e.g. time management, communication, setting goals, delegation, working under pressure, self-motivation, analytical thinking, and attention to detail).

* Demotrated success managing schedules for senior government leadership.

* Proficiency in written and oral communications.

Target salary range: $54,350 - $94,570

Disclaimer:

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.