Executive Assistant Job at Kroenke Sports Enterprises in Fort Worth

Job Title: Executive Assistant

Department: Exec & Admin Skycam

Business Unit: OSG

Location: Fort Worth, Texas

Reports To: Entity GM

Employment Type: Full Time – Salaried – Exempt

Supervisor Position: No

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Kroenke Sports & Entertainment (KSE) is an American Sports and Entertainment holding company based in Denver, Colorado. KSE is committed to providing world class sports and entertainment for both live and broadcast audiences. We are the employer of choice as the owner and operator of Ball Arena, DICK’S Sporting Goods Park, the Paramount Theatre, Denver Nuggets (NBA), the Colorado Avalanche (NHL), Colorado Mammoth (NLL), Colorado Rapids (MLS), KIMN,KXKL, KKSE (FM/AM), Altitude Sports & Entertainment, Major League Fishing/Fishing League Worldwide (MLFLW), Winnercomm, Outdoor Sportsman Group and SkyCam.

SkyCam® is a leading designer, manufacturer, and operator of mobile aerial cameras systems.  SkyCam® plays a significant role in changing the way live sporting events are broadcast. If you are enthusiastic about joining a dynamic team and contributing to cutting-edge projects in the world of sports entertainment, we encourage you to apply.

Nature of Work:

Under moderate supervision, the position will manage the front office, provide project management, purchasing and serve as clerical and administrative support to the general manager of Aerial Cameras and Aerial Camera division staff.

Examples of work performed:

• Engages in day to day support of entity GM through support of daily operations, challenges, schedules, and response to overall business need.
• General clerical and administrative duties including but not limited to answering telephones, welcoming guests, filing, shipping equipment as needed, scheduling, managing calendars, coordinating travel, and meeting arrangements, receiving visitors, processing expense reports, supporting accounting functions and arranging conference calls.
• Creates, maintains, and organizes electronic and paper files for GM. Performs accurate and timely filing of various materials that may include correspondence, contracts/agreements, invoices, receipts, other records, and documentation.
• Assists with special projects, as needed, by providing project coordination, documentation, and clerical support.
• Supports GM with Legal, HR, Fiance, Sales and operations duties as assigned
• Supports Special projects as directed by GM
• Handles various administrative requests from Aerial Cameral staff, as directed by GM.
• Analyze, evaluate, and organize office operations and procedures, correspondence, filing systems, reviewing, and approving supply requisitions, assigning, and monitoring clerical functions.
• Establishes office standards and procedures for correspondence, style and systematic retention, protection, retrieval, transfer, and disposal of company records.
• Provides general office support to include answering the main phone line, reception of visitors, maintains filing system, faxes, and copies, etc.
• Provides office support for food, beverages, and overall office organization and readiness
• Relays information between all project contacts; prepares project outlines, budgets, progress reports and verifies projects starting and completion times.
• Purchasing and entering purchase orders within designated systems in support of aerial camera business.
• Responsible for maintaining, ordering, and purchasing of office supplies.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority. 

Working Conditions & Physical Demands:

• Stand up or sit, up to 1/3 of time.
• Walk 1/3 to 2/3 of time.
• Availability evenings, weekend and holidays as needed GM is responsible for live sporting events and has extensive travel
• Talk or hear, use hands to finger, handle or feel, climb, or balance, stoop, kneel, crouch or crawl, and reach with hands and arms, 1/3 to 2/3 of time.
• Lift up to 25 lbs. 1/3 of time and lift to 50 lbs. up to 1/3 of time.
• Moderate to loud noise.
• Distance vision at 20’ or more, ability to identify and distinguish colors, and ability to adjust the eye to bring an object into sharp focus.
• Ability for extensive travel
• Hectic, fast-paced with multi-level distractions.
• Professional, yet casual work environment.
• Ability to work extended hours as required.
• The Aerial Camera division provides live broadcast television services, which is a high intensity, results-driven industry

Qualifications:

• Minimum

1. Generally, requires a minimum of two (2) years of progressively responsible experience in an office environment and administrative support role.
2. Required proficiency in Microsoft Office Suite.
3. Attention to detail.
4. Ability to multi-task in a fast-paced, deadline driven and constantly changing environment is critical.
5. Ability and commitment to maintain confidentiality.
6. Flexibility to switch gears with little notice.
7. Excellent organization skills.
8. Ability to prioritize workload, meet deadlines and understand when to escalate potential issues.
9. Basic math skills.
10. Ability to work extended hours as required.
11. Must be internal and external customer focused.
12. Strong interpersonal skills with the ability to use tact and diplomacy.
13. Team player.
14. Ability to learn new tasks quickly.
15. Analytical abilities.
16. Must be self-motivated with ability to use own initiative.
17. Excellent verbal/written communication skills.
18. Must be able to acquire or produce and maintain valid driver’s license and meet company vehicle driving standards.
19. High School degree required
20. Applicants must meet minimum qualifications at the time of hire.

• Preferred

1. Bachelor’s degree
2. Ability to acquire or produce and maintain a valid driver’s license and meet company vehicle driving standards.

Competencies/Knowledge, Skills & Abilities:

• Ability to maintain positive attitude and demonstrate professionalism
• Ability to maintain a high level of confidentiality
• Ability to complete work accurately and in a timely manner
• Ability to work independently & in a group setting and demonstrate good judgment skills
• Ability to communicate effectively orally and in writing
• Possesses excellent interpersonal skills
• Ability to multi-task, prioritize and adapt to changing environments

Benefits Include: (For FT Benefits Eligible only if not delete except 401K-all employees get this benefit)

• 12 Paid Company Holidays
• Health Insurance (Medical, Dental, Vision)
• Paid Time Off (PTO)
• Life Insurance
• Short and Long-term Disability
• Health Savings Account (HSA)
• Flexible Spending plans (FSAs)
• 401K/Employer Match

Equal Employment Opportunity

Kroenke Sports & Entertainment (KSE) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.