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Burnett Specialists

Burnett Specialists is hiring: Executive Assistant in Houston

Burnett Specialists, Houston, TX, US,


Job Description

Job Description

We are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to the smooth operation of our organization.

Job Summary:
The Executive Assistant will provide high-level administrative support to our executives, ensuring their schedules, communications, and tasks are managed efficiently. This role requires a detail-oriented and resourceful individual who can handle a variety of tasks with professionalism and discretion.

Key Responsibilities:

  • Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle confidential information with integrity and discretion.
  • Conduct research, compile data, and prepare reports and presentations as needed.
  • Assist with special projects and initiatives as directed by the executive team.
  • Monitor and prioritize emails and phone calls, responding on behalf of the executive when appropriate.
  • Manage expense reports and coordinate budget tracking for the executive’s office.
  • Maintain and organize files, records, and other important documents.

Qualifications:

  • Bachelor’s degree or equivalent work experience preferred.
  • 3+ years of experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle sensitive information with a high level of confidentiality.
  • Proven ability to work independently, prioritize tasks, and manage time effectively.
  • Professional demeanor and strong interpersonal skills.