Executive Assistant Job at HIKINEX in Arlington

We are seeking a highly professional and detail-oriented Executive Assistant to join their organization. The Executive Assistant is responsible for coordinating and managing complex calendars across multiple time zones, arranging both international and domestic travel, and organizing events and meetings. Additionally, the role involves maximizing team efficiency and productivity, serving as the main point of contact between team members and leadership, and fostering effective communication and collaboration. The Executive Assistant will partner with leaders, business partners, stakeholders, and Executive Assistants across the company to achieve key deliverables.

The ideal candidate will thrive in a fast-paced and growing environment with little guidance and have exceptional attention to detail. Experience in handling confidential information with discretion and the ability to adapt to changing workloads and priorities and react with an appropriate level of urgency are crucial. Preferred attributes include creativity and initiative in problem-solving and task management, and a relentless ability to take action quickly with the necessary details.

Responsibilities:

• Manage complex calendars, prioritize meetings, and coordinate large-scale events.
  Complete expense reports proactively.
  Coordinate travel arrangements, including both domestic and international.
• Manager travel and expense reports.
  Drive key team activities such as staff meetings, team morale events, and offsites.
  Track and ensure the completion of key deliverables, and follow up on outstanding items.
  Act as a liaison between the team and key stakeholders.
  Handle confidential materials and information with discretion.
• Perform additional administrative functions for office and leaders as needed

Qualifications:

• 3+ years of senior-level leadership support
• Experience with Microsoft Office products and applications
• Experience with executive-level calendar management
• Experience with various software such as Concur, Salesforce, Slack, etc. preferred
• Posses exceptional verbal and written communication skills and great attention to detail
• Experience handling confidential information with integrity and discretion