Executive Administrative Assistant Job at Ace-Tex Enterprises Inc in Detroit

Executive Administrative Assistant
Job Summary:
An Executive Administrative Assistant plays a crucial role in providing high-level administrative support to executives within an organization. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple tasks efficiently. The Executive Administrative Assistant serves as a key point of contact between executives and internal/external stakeholders, ensuring seamless communication and coordination.
Key Responsibilities:

1. Calendar Management:
   • Schedule and coordinate appointments, meetings, and conferences for executives.
   • Manage and prioritize executives' calendars, ensuring optimal use of their time.
2. Communication Management:
   • Screen and manage incoming calls, emails, and correspondence on behalf of executives.
   • Draft, edit, and proofread documents, emails, and reports for executives.
3. Travel Arrangements:
   • Arrange and coordinate domestic and international travel plans, including flights, accommodations, and transportation.
   • Prepare travel itineraries and ensure executives are well-informed about their travel arrangements.
4. Meeting Preparation:
   • Prepare agendas, materials, and presentations for meetings.
   • Attend meetings, take minutes, and distribute relevant information as needed.
5. Information Management:
   • Maintain and organize executive files, documents, and records.
   • Conduct research and compile data as required by executives.
6. Relationship Management:
   • Build and maintain positive relationships with internal and external stakeholders.
   • Act as a liaison between executives and other team members or departments.
7. Event Coordination:
   • Plan and coordinate special events, conferences, and executive retreats.
   • Assist in organizing company-wide events and celebrations.
8. Confidentiality:
   • Handle sensitive and confidential information with the utmost discretion.
   • Ensure compliance with company policies and procedures.

Qualifications and Skills:

• Proven experience as an Executive Assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.

Education and Experience:

• Bachelor's degree in Business Administration, Management, or a related field.
• Previous experience supporting C-level executives is preferred.

The Executive Administrative Assistant is a key support role, contributing to the overall efficiency and effectiveness of the executive team and ensuring smooth operations within the organization.