Executive Assistant Job at Kelly Services in San Bernardino

Kelly Services is seeking a skilled Executive Assistant for a temp to hire opportunity to join our client’s team in San Bernardino, CA. If you excel at multitasking, managing confidential information, and coordinating complex schedules, this position is a perfect opportunity to showcase your talents.

Responsibilities

• Provide high-level administrative support to the department director and executive team, including drafting correspondence, reports, and presentations, managing confidential documents, and ensuring accuracy in all communications.
• Manage calendars and schedules by coordinating meetings, appointments, and events, making travel arrangements, and handling last-minute changes with ease.
• Act as a liaison between the department director and internal/external stakeholders, ensuring smooth communication and follow-ups on critical matters.
• Handle inquiries and issues with professionalism, performing research and providing accurate information or escalating matters as needed.
• Support departmental operations, including maintaining records, tracking budgets, processing invoices, managing supplies, and assisting with policy and procedural updates.
• Prepare meeting agendas and minutes for boards, commissions, and executive meetings, ensuring proper documentation and distribution.
• Supervise and mentor administrative staff when applicable, coordinating workload assignments and serving as a resource for technology and software issues.
• Plan and execute special events, ensuring all logistical details are accounted for, from securing venues to coordinating materials and communications.
• Perform additional administrative tasks tailored to department-specific functions, including managing contracts, resolutions, and records.
• 3-5 years of executive assistant, document management, and business communication principles experience.
• High school diploma or G.E.D. equivalent
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management.
• Exceptional organizational and multitasking skills, with the ability to manage rapidly changing priorities.
• Strong written and verbal communication, including proofreading and the ability to compose professional correspondence.
• High attention to detail, accuracy, and discretion when handling sensitive or confidential matters.
• Experience in public sector administration is a plus.
• Monday-Friday 8am-5pm 100% onsite
• Payrate: $28.82-35.04 an hour

If you're an experienced Executive Assistant professional ready to bring your skills to a growing team, we’d love to hear from you; apply today!