Sigma Inc is hiring: Senior Executive Assistant in Irving

Summary:

• This Job is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below.


• The Executive Assistant Senior handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.


• The Executive Assistant Senior serves as liaison between the Executives, Medical Staff, Board members, major donors, associates and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Responsibilities:

• Meets expectations of the applicable One Clients Competencies: Leader of Self, Others, or Leader of Leaders.


• Maintain executive calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts.


• Prioritizes own time according to workload demands.


• Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs.


• Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and resolves conflict independently whenever possible using own judgment and knowledge of hospital operations; refers to the appropriate person if necessary.