Executive Assistant Sr Job at Loma Linda University Medical Center in Loma Linda

Shared Services: Advancement (Full-Time, Day Shift) -

Job Summary: The Executive Assistant Sr provides executive level professional support for executive leadership staff. Has greater scope of executive assistant responsibilities and performs a broad range of advanced administrative duties include but not limited to maintaining calendars, handling correspondence, serving as a liaison between assigned executives, employees and other key stakeholders within the organizations, preparing presentations, answering telephones, resolving problems, maintaining a system of files, assisting with major projects and coordinating complex projects and attends meetings on behalf of the executive leader. Performs other duties as needed.

Education and Experience: Bachelor's Degree required. Experience may be considered in lieu of degree. Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Minimum one year of project management experience preferred.

Knowledge and Skills: Knowledge of medical terminology preferred. Able to type 50 wpm. Able to read; write and speak with professional quality; Proficient in word processing software (Microsoft Word, Excel, Power Point, etc.) and other computer and software programs necessary for the position. Must be knowledgeable of office business machines. Able to develop charts and graphs. Ability to work with people in a tactful and diplomatic manner. Relate well with team members and be able to deal with conflict and criticism objectively and maintain confidentiality. Ability to exercise judgment in sensitive and confidential matters. Perceives a need and takes initiative to accomplish tasks. Has high proficiencies in grammar and able to express thoughts clearly and concisely. Able to proofread for context and content accuracy. Able to perform basic math functions. Able to follow simple and complex instructions. Must be able to manage multiple assignments to completion, work independently without frequent supervision, problem solve and make independent decisions. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, and identify and distinguish various sounds associated with the workplace; see adequately to read computer screens and written documents necessary to the position.

Licensures and Certifications: None.