Executive Assistant (Hybrid) Job at MSCCN in Ann Arbor

Executive Assistant (Hybrid) Apply Now How to Apply A cover letter is required for consideration. Please be sure to include your cover letter on the same document as your resume. We encourage you to use the cover letter to showcase your writing skills and highlight your work experience and skills that make you a great fit for the role. Job Summary As the Executive Assistant you are an executive level partner to the Chief Operating Officer/Chief of Staff (COO/COS) and Senior Executive Director, Stewardship and Events and Special Liaison to University Leadership (SED) in the Office of University Development (OUD). Administrative support including travel coordination, calendar management, expense reconciliation, and scheduling is central to this position. Additionally, you will design and write communications - emails, letters, reports, and presentations on behalf of the SED and COO/COS. You will perform tasks that are often confidential and require proactive thinking and anticipation of needs. You will report to: Chief Operating Officer/Chief of Staff with a dotted line to Senior Executive Director Click here ( for the full job description. Why Work at Michigan? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: Generous time off A retirement plan that provides two-for-one matching contributions with immediate vesting Many choices for comprehensive health, dental, and vision insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses Responsibilities Executive Administrative Support (50%) Coordinate complex calendars including the scheduling of complicated meetings and conference calls, exercising discretion and judgment. Prepare those they support for upcoming meetings and deadlines. This includes anticipating needs, providing preparation materials, and supporting communication and follow-up for appointments. Help manage email: organizing and responding to emails as requested while maintaining confidentiality. Obtain receipts and prepare expense reports for submission and reconciliation. Prepare, draft, edit, and finalize attractive and professional emails and communications, including proposals, letters, memos, presentations, meeting minutes, or other materials. Extract and compile data and create reports. Act on behalf of those they support and the Office of University Development in handling inquiries Organizational Operations and Special Project Support (20%) Partner on meeting design and coordination including calendaring, catering, room reservation, set-up, note-taking, for team or larger meetings, retreats, and other special events. Prepare documents and presentations to support organizational planning, resource tracking, special projects, and other related items. Partner with COO/COS to develop and implement strategies for team-building and engagement. Presidential Engagement and Donor Relations Support (20%) Partner with the SED to track presidential engagement opportunities in collaboration with colleagues. Redesign and create presidential briefing materials for football season and other events. Ensure that accurate records are maintained. Draft emails and communications on behalf of the SED and on behalf of other university leadership to support their work. Oversee the annual engagement plan for the President's Advisory Group in collaboration with the SED. Consultation, Education, and Special Projects (10%) As a member of OUD's onboarding team, you will partner with hiring managers to support new hire onboarding and offboarding processes for select positions. Manage departmental facilities, equipment, and supplies. Required Qualifications 3+ years of administrative and/or project experience, or a bachelor's degree with 2+ years of administrative and/or project experience Relationship-building with internal and external constituency groups and to ability to work with colleagues in a team environment. Excellent project management skills Create office communications with accuracy and grammar skills Demonstrated discretion when dealing with confidential information Articulate messages, information and ideas to a diversity of people, leading to shared understanding Excellent customer service Commitment to diversity, equity, and inclusion in the workplace Work flexible hours with rare, occasional weekend or evening work Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eight day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. Job Detail Job Opening ID 256838 Working Title Executive Assistant (Hybrid) Job Title Executive Secretary Work Location Ann Arbor Campus Ann Arbor, MI Modes of Work Onsite Hybrid Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Organizational Group Vp For Development Department COO & Chief of Staff Posting Begin/End Date 11/13/2024 - 11/27/2024 Salary $65,000.00 - $68,000.00 Career Interest Administration Development/Institutional Advancement Apply Now