Harbin Clinic
Executive Administrative Assistant Job at Harbin Clinic in Rome
Harbin Clinic, Rome, GA, United States, 30162
Job Description
Executive Administrative Assistant
Medical Group Administration
Job Description
Provides Support/Assistance to Executive Leadership Team Members:
(ie: scheduling, IT Support, agendas, minutes, PPT presentations, room accommodations, catering, etc)
About Us
Harbin Clinic is made up of 1,300 proud professionals, each one All In to care completely for the people of Northwest Georgia. We offer competitive pay and benefits, a mostly Monday to Friday schedule, and a generous uniform allowance, along with the unique opportunity to learn and grow across more than 40 different medical specialties and services. Harbin Clinic seeks talented, invested individuals to become part of our healthcare team. Join us as we work to see our communities flourish!
Executive Administrative Assistant
Medical Group Administration
Job Description
Provides Support/Assistance to Executive Leadership Team Members:
- President & Chief Executive Officer - Medical Group
- Chief Financial Officer - AH Floyd & Medical Group
- Chief Medical Officer - Medical Group
- Chief Operating Officer/ Medical & Surgical Specialties - Medical Group
- Responsible for scheduling & maintaining of all Executive Leadership Team Outlook calendars
- Assists with all meeting planning (scheduling, invitations, room set-up, IT support, catering, etc.)
- Provides clerical support for all Exec Team Leadership meetings (*see below)
- Processes Payroll for all Executive Team direct reports
- Monitors / aids signature workflow process for contracts / policies / minutes / all other documents
- Responsible for supply ordering (Executive Suite and Kitchen Galley)
- Serves as point of contact / host for all Executive Suite visitors
- Provides phone coverage for all Executive Leadership Team members
- Keeps current files
- Distributes mail daily
- Oversees office equipment maintenance & troubleshooting
- Maintains fully stocked, clean and operational Exec Kitchen Galley
- Records all status changes for physicians, APPs and managers
- Maintains currents lists (committee members, all group contact lists, Dept Chairs, etc.)
- All other tasks, as requested
- Monthly MGEC meetings
(ie: scheduling, IT Support, agendas, minutes, PPT presentations, room accommodations, catering, etc)
- Monthly Physician & APP Comp Committee (PACC) meetings
- Monthly Finance Committee meetings
- Monthly Manager meetings (COO)
- Weekly Executive Leadership Team meetings
- Quarterly Department Chair meetings (CMO/CMIO)
- All other Exec Staff meetings, both recurrent & situational (ie: town halls, training, departmental, etc.)
- Utilizes OnBoard software for meeting organizational, document sharing and recording purposes
- Coverage for EAA, Legal/Risk Management, when out of office
- Administrative support of corporate departments and/or Directors when called upon
- Any other tasks, as requested by the Executive Leadership Team
About Us
Harbin Clinic is made up of 1,300 proud professionals, each one All In to care completely for the people of Northwest Georgia. We offer competitive pay and benefits, a mostly Monday to Friday schedule, and a generous uniform allowance, along with the unique opportunity to learn and grow across more than 40 different medical specialties and services. Harbin Clinic seeks talented, invested individuals to become part of our healthcare team. Join us as we work to see our communities flourish!