Executive Administrative Assistant Job at Russell Tobin in Green Bay

Job Title: Executive Assistant

Location: Green Bay, WI 54311

Employment Type: W2 - Contract

Duration: 4 Months

Hours: 8 am to 4:30 pm

Pay: $30-38/Hr

Position Summary

The Executive Assistant provides high-level administrative support to executives within the organization. This role includes managing calendars, coordinating meetings, preparing correspondence, and assisting with projects to ensure smooth day-to-day operations.

Key Responsibilities

• Calendar & Meeting Management:
• Schedule, coordinate, and manage executive calendars.
• Plan and organize internal/external meetings, ensuring all logistics are handled.
• Administrative Support:
• Draft, proofread, and finalize correspondence, presentations, and reports.
• Manage email communications and follow-ups on behalf of executives.
• Organize and maintain confidential files and records.
• Coordination & Project Support:
• Coordinate travel arrangements, itineraries, and expense reports.
• Assist with planning events, special projects, and key initiatives.
• Act as a liaison between executives and other departments.
• Operational Support:
• Ensure the timely completion of deliverables and follow up on action items.
• Handle office management tasks, such as ordering supplies and managing vendors.

Qualifications

• Education: High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Experience:
• 5+ years of experience supporting executives in a fast-paced environment.
• 7+ years of secretarial experience
• Previous experience in healthcare or large organizations is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills—verbal and written.
• Exceptional organizational and time management abilities.
• Ability to maintain confidentiality and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.

Benefits Info

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.