Executive Assistant, Development Job at New York City Housing Development Corpor

Description

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation's largest municipal Housing Finance Agency. HDC's programs support the construction and preservation of multi-family affordable housing in New York City.

Area of Talent: Development/Affordable Housing

Position Type: Full Time/Exempt

Salary Range: $65,000 to $70,000

Office Location: NYC/Financial District

Position Summary:

The Executive Assistant provides administrative support to the First Executive Vice President, the Senior Vice Presidents of Development and the Development department. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to assigned executives.

This role will report to the First Executive Vice President.

Responsibilities:

• Maintain executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manage active calendars and identify, anticipate and resolve potential scheduling conflicts.
• Coordinate with other executive assistants, internally and externally, to schedule meetings.
• Complete expense reports.
• Compose and prepare correspondence that may be confidential.
• Register staff for major conferences and arrange travel plans, itineraries, and agendas.
• Compile documents and preparatory materials in advance of meetings.
• Attend team meetings, take and distribute notes, and coordinate follow up tasks as necessary.
• Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating and managing telecommunications.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response when possible.
• Proactive anticipation of executives needs and able to work independently to make administrative decisions and requests for information on behalf of the executives.
• Prepare correspondence and communicate with staff on behalf of the executives.

• Assist in organizing and coordinating large meetings and team wide events and activities.

• Handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Complete other duties or special projects as assigned, including providing coverage for other executive assistants in the Corporation when necessary.

Required Qualifications:

• Bachelor's or Associates degree preferred; or a minimum of five years of relevant experience supporting executive staff.
• Exceptional interpersonal, verbal, and written communication skills, and the ability to build relationships with staff and external partners.
• Strong organizational skills with excellent attention to detail.
• Advanced computer skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel, and electronic signature software.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Tact, discretion and good judgment in confidential and sensitive situations and communications.

It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212)227-6816.

HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:

• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Professional development opportunities
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back-up Caregiver Benefit

HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing [email protected].