UPMC is hiring: Executive Assistant I in York
UPMC, York, PA, United States, 17405
The Nursing Administration department is looking for a new Executive Assistant I who will support and report to the Nursing Administrative team and Director of Operations.
Schedule: Monday - Friday from 8:00 a.m. - 4:30 p.m., no weekends or holidays. This position is in office.
**Purpose:**
Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
**Responsibilities:**
+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently
+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
+ Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner
+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
+ Arranges travel schedule and reservations for executive management as needed
+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
+ Responsible for care points, Above and Beyond, and other nursing awards.
+ Organize any communication tools (emails, flyers, slide decks, etc.)
+ High school diploma or equivalent
+ 8 years' experience in an increasingly responsible administrative support role.
+ 5+ years' experience with support at the executive level.
+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
+ Excellent calendar management skills, including the coordination of complex executive meetings.
+ Experience assisting management with the creation of PowerPoint presentations.
+ Experience scheduling travel arrangements for management
**Licensure, Certifications, and Clearances:**
+ Act 34
**UPMC is an Equal Opportunity Employer/Disability/Veteran**