KCD is hiring: Freelance Executive Assistant in New York

3-month freelance Executive Assistant is needed to start January 13, 2025.

RESPONSIBILITIES:

Calendar Management

•        Direct support to CEO and Partner managing daily calendars scheduling meetings and travel arrangements.

•        Organize meetings including reserving the conference room, sending meeting invitations, placing catering requests, etc. on behalf of all departments.

•        Prepare and maintain all agency activity calendar amongst 4 offices.

•        Manage master outlook global activity calendar.

Travel and Financial Coordination

•        Prepare expense reports for CEO and Partner, Media Relations.

•        Book and manage travel arrangements as needed for CEO and Partner. (flights, hotels).

•        Manage Media Relations Events and Project Budgets in alignment with Finance protocol.

Communication

•        Manage all agency news and general department communications and follow up.

•        Train new employees in agency procedures and policies.

•        Serve as liaison to the Agency’s other offices and departments.

General Administration

•        Maintain various organization-wide documents.

•        Manage subscription accounts with oversight from Director of Operations.

•        Assist Facilities Manager with various office facilities projects as needed.

•        Support ad hoc project requests.

REQUIREMENTS:

A bachelor’s degree and a MINIMUM of 5 years of previous administrative assistant experience supporting a senior level executive. Ability to handle sensitive information with integrity and confidentiality. Coordinator experience a plus.

An understanding of the fashion and lifestyle spaces and a curiosity for current trends and industry news.

QUALIFICATIONS:

•        Strong verbal and written communication skills.

•        Strong time management skills, flexibility, and ability to multitask.

•        Detail oriented and ability to follow through.

•        A self-starter who can work independently and with teams.

•        Committed, conscientious, and reliable.

•        Proficient in Microsoft Office Suite: Outlook, Teams, Word, Excel and PowerPoint, OneDrive, SharePoint, Adobe.