The Bridge Over Troubled Waters is hiring: Accounting Specialist in Pasadena

Accounting Specialist                         

• Full Time/Non-Exempt: 36-hours a week
• Schedule: Monday through Friday, 8:00 am to 5:00 pm.
• $40,000 annually

Description
The Bridge is seeking an Accounting Specialist responsible for assisting the Finance Department by performing a variety of moderately complex accounting activities related to: the payment and receipt of money; computes, classifies, and records numerical data into the agency’s accounting systems; exercises independent judgment in the processing and resolution of non-routine accounting matters, and applies a working knowledge of applicable laws and regulations.

Job duties include:

Payroll: Process payroll bi-monthly by auditing all personnel timesheets for time and attendance; in addition to entering the time, mileage and non-tax benefits into the 3rd party Payroll Service template. Creating and maintaining agency timesheets for new hires and existing employees. Manages vacation/sick leave time and prepares monthly report status for Accounting Manager.

Accounts Payable: Reviews invoices, receipts, check request, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements and enters them into appropriate accounting system. Manages due dates for all agency related bills by preparing and presenting a weekly report to Finance Director.

Accounts Receivable: Maintains the “Cash” sheet for all revenue received by The Bridge. Prepares bank deposits and delegates the delivery of the funds to employees within the finance/administrative departments to physically deposit funds to bank. Maintains the Accounts Receivable Module. Prepares invoices for The Bridge on a monthly basis, and provides an AR Aging - Grants to the Billing Specialist & Finance Director to insure all grants are received. Prepares invoices for The Bridge on a monthly basis, and provides an AR Aging - Donations to the Development Manager & Finance Director to insure all donations/pledges are received. Maintains cash receipts journal and enters any other accounts receivable in accounting system. Prepares monthly income report for Finance Director.

General Ledger: Reconciliations, Bank Accounts, A/R Accounts – Rent & Employee, Postage, Petty Cash, and Gift Cards, Vacation & Sick log. Creating Journal Entries for the following: Payroll - including but not limited to Salary, FICA, and Employee Expense Reimbursements, Employee Benefits – including but not limited to Health, Life, LTD, and 403(b), Year End Vacation Accruals.

Administrative: Prepares weekly activity reports to keep Finance Director apprised of work activity throughout the week and maintain open communication. Oversee filing system for finance records. Provide relief to front desk reception as needed. Other duties as assigned.

Required Skills & Qualifications
 

• Associates/Bachelor’s degree in Accounting, Business Administration or equivalent experience.
• Minimum of four (4) years of experience with nonprofit financial accounting or bookkeeping.
• Excellent communication skills; both written and verbal.
• Ability to work well with little supervision.
• Computer Competency Skills - Must be competent with:
  • Microsoft Office suite programs, specifically MS Excel and Word.
  • Accounting and financial management software. (Black Baud & QuickBooks)

• Demonstrate ability to compose & prepare professional quality documents.

• Demonstrate accuracy and attention to detail.
• Aptitude for numbers.
• Teamwork attitude is required.

Other Requirements

• Must pass criminal background investigation check
• Must pass drug screen
• Must provide and maintain current TX Driver’s License
• Must provide and maintain current auto liability insurance
• Must be authorized to work in the U.S
• Must be able to lift/carry (40) lbs, and ascend/descend stairs in emergency shelter setting.