Accounting Assistant Job at Rock Regional Hospital in Derby

Description

Duties of the Accounting Assistant:

Main area of focus

• Reviews and processes vendor invoices.
• Reviews and verifies employee expense reports.
• Maintains vendor records in AP system.
• Completes AP payments by check or schedules ACH and Wire Transfer payments through online banking.
• Maintains historical AP records.
• Prepares 1099's annually.
• Responds to vendor inquiries regarding payment status.
• Prepares analyses of accounts and produces monthly AP reports.
• Provides suggestions and continually improves the payment process.

Serves as backup.

• Maintains employee information in the UKG Ready HR/Payroll system to ensure accurate maintenance of employee/payroll records including employee change updates. Resolves discrepancies in preparation for accurate and timely payroll processing.
• Reviews and ensures the accuracy of approved timesheets and communicates any issues with employee/supervisor.
• Tracks and processes special payroll deductions, i.e., garnishments. Processes prior period adjustments as needed.
• Prepares, processes, reviews, and reconciles bi-weekly payroll utilizing the UKG system.
• Maintains consistent, accurate, and compliant payroll operations by following policies and procedures. Researches any payroll issues/discrepancies and performs necessary corrections.
• Prepares monthly general journal entries as needed.
• Assists with monthly reconciliations for general ledger accounts.
• Maintains employee records and documentation.
• Runs ad hoc HR/payroll reports within UKG.
• Knowledge of accounting principles.
• Strong Microsoft Excel skills.
• Microsoft office suite experience.
• Organization skills and the ability to work with interruptions.
• High level of attention to detail and accuracy.
• Effective communication and customer service.
• Sound judgment, discretion, and ability to hold confidential information.
• Initiative and problem-solving abilities.
• Ability to cultivate good working relationships and enjoys communicating employment/pay/benefit matters.
• Ability to communicate effectively.
• High level of alertness, concentration, accuracy, and time management.
• Able to maintain a stationary position for prolonged periods.
• Must meet the guidelines of acceptable attendance according to our Company Handbook.

Requirements

Minimum Qualifications:

High School Diploma or GED required

3+ years Accounting Assistant experience, including Accounts Payable experience.

2+ years Payroll experience.

Associate Degree or Bachelor Degree preferred

Experience with automated Payroll/HR systems; UKG Payroll system experience preferred.