Precise Personnel, LLC. is hiring: Accounting Clerk in Anaheim

WorkComp360 has partnered with an Aerospace Company in Anaheim, CA and is currently hiring a Bilingual Spanish Office/Accounting Clerk to join their team.

• This is a temp to contract position.
• Must have manufacturing experience
• Experience with ERP Software 
• Must be Bilingual in Spanish.

Job Description
· Reception:
o Greet and Direct Visitors
o Maintain a calendar of important meetings, visitors, interviews, etc.
o Maintain sign-in log of visitors
o Answer, Transfer, and Take Messages from Callers
§ Maintain Company Phone Log & Update Systematically with New Employees information.
§ Communicate with phone providers over issues or faulty equipment
· Office:
o Help departments as directed with filing, data entry, cover temporarily, etc.
o Maintain all supply closets- organized.
o Send reports to Image 2000 – to replenish or perform maintenance on major copy machines in the office.
o Receive quotes and place orders for office signage, merchandise, or furniture.
o Mail and manage E- Waste Recycling
o Maintain inventory and replenish office supplies and coffee station.
o Keep stock of extra safety equipment for guests/employees
o Place orders for meals for events, or audits.
o Plan Company Functions
§ Supplies, Food, Budget, Set-Up, Flyers, Time, execution, etc.
o Set-Up workstations for New Employees
o Assists in planning and executing Monthly Safety Trainings
o Assists in Annual Employee Reviews
o Translating documents and presentations from English to Spanish written and verbally.
o Handing out and mailing out employee paychecks weekly.
· Accounting:
o Manages AP inbox
o Sends invoices out to customers daily
o Maintains account of Daily Receiving Logs and ensures everything received is listed.
o Matches and enters Corresponding Purchase Orders to Invoices
§ Determine and confirm appropriate General Ledger Accounts, CAPEX expenses, etc.
§ Maintain approvals of specific non-inventory/ inventory purchases from appropriate supervisor.
o Ensures all invoices are accompanied by P.O. and proper packing slips
o Verify banking every day for bill payments to be noted in Mietrak.
o Assists Quality in keeping track of certain certificates of conformance.
o Check-Run:
§ Enter appropriate invoices needed to be paid and answer payment status requests from suppliers.
§ Compile and match invoices to check/ACH remittances
§ Get everything signed and mailed.
o New Vendor On-Boarding
§ Introduction, supplier form, W-9, billing information
§ Creating bank ACH templates and transfers
§ Creating a profile in Accounting Drive as well as in MieTrak
o Assists in Audit
o Assists in collections – communicate with CSRs on specific accounts.
o Month- End:
§ Submitted receipts from
purchasing for AMEX reconciliation
§ Ensure all invoices for the closing month are entered and appropriately postdated.
§ Reach out to Vendors for invoices, clarity on discrepancies, or missing paperwork.
§ Work with purchasing to determine status of P.O.’s not yet closed
§ Maintain record of Accruals and notes to be submitted.