Administrative and Accounting - Quest Staffing Services is hiring: Accounting Cl

REPORTS TO: VP of Finance & Administration

The Accounting Clerk will assist the company with many of its administrative and clerical duties; specifically receiving payments for goods and services offered to members and assists with clerical processing of payables.

· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

· Creates invoices according to company practices; submits invoices to customers.

· Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

· Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

· Creates reports regarding the status of customer accounts as requested.

· Researches customer discrepancies and past-due amounts with the assistance of the VP of Finance & Administration and other staff.

Collaborates with the VP of Finance & Administration to reconcile accounts receivable and accounts payable on a periodic (at least monthly) basis.

· Assists in generating monthly billing statements based on the general ledger.

· Assists in reconciling accounts each month.

· Copies, files, and retrieves materials for accounts as needed.

· Creates registration and/or payment entries/forms. Coordinates information with marketing department.

· Relays changes of information to appropriate employees.

· Performs other related duties as assigned.

· High school diploma or equivalent required; Associates or Bachelor’s degree in Accounting preferred.

· Proficient in standard office software.

· At least two years of related experience required.

· Excellent communication, verbal and written, interpersonal, negotiation, and conflict resolution skills.

· Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

· Excellent communication, verbal and written, interpersonal, negotiation, and conflict resolution skills.

· Must possess initiative, decision-making skills and the judgment necessary to determine action or approach for assignments, and projects.

· Experience with QuickBooks software.

· Display ethical behavior when dealing with sensitive financial information.

· Demonstrate ability to navigate high-stress situations with a positive attitude and approach.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of the job, the employee is frequently required to:

· Stationary position: 100% office work requiring extended periods of stationary position and working on computer.

· Ability to lift, push, pull and/or move up to 40 pounds.

· Move, Traverse: this position needs to occasionally move about inside the office to access file cabinets, supplies, etc.

· Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

· Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information: this position frequently communicates with members and staff. Must be able to exchange accurate information in these situations.

The specific statements shown in this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.