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BeloForm Craft

BeloForm Craft is hiring: Secretary in Denver

BeloForm Craft, Denver, CO, US


Job Description

Job Description
Description

Job Title:
Secretary


Job Summary:

The Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role requires strong organizational, communication, and time-management skills, as well as a professional and positive attitude. The Secretary will manage schedules, handle correspondence, coordinate meetings, and perform a variety of tasks to support the team and ensure smooth daily operations.




Key Responsibilities

Administrative Support:

  • Answer phone calls, direct inquiries, and provide information to clients and team members.
  • Manage emails, correspondence, and communications, ensuring timely responses and appropriate follow-up.
  • Prepare, organize, and maintain documents, reports, and records, both electronic and physical.

Calendar and Schedule Management:

  • Arrange and coordinate meetings, appointments, and events, both internal and external.
  • Maintain and update executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information.
  • Set reminders and provide support for travel arrangements, accommodations, and event logistics.

Document Preparation:

  • Draft, proofread, and format reports, letters, presentations, and other documents as required.
  • Handle confidential information with discretion and professionalism.

Office Organization:

  • Maintain office supplies, manage inventory, and coordinate ordering when needed.
  • Ensure filing systems are organized and up-to-date for easy access and retrieval.

Customer Service and Communication:

  • Greet and assist visitors, directing them to the appropriate personnel or departments.
  • Provide courteous and efficient customer service to clients and stakeholders.

Additional Support:

  • Perform additional administrative duties as requested to support office operations and executive staff.

Skills, Knowledge and Expertise
  • High school diploma or equivalent (Associate’s degree or secretarial training preferred).
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational skills and attention to detail.
  • Ability to multitask, prioritize, and manage time effectively.
  • High level of integrity and ability to handle confidential information.
  • Positive attitude and professional demeanor.

Benefits
  • Health, dental, and vision insurance
  • Paid time off (PTO) and holidays
  • Retirement plan options (e.g., 401(k))
  • Professional development opportunities
  • Wellness programs