Legal Secretary Job at Jackson Lewis P.C. in Salt Lake City

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Job Title: Legal Secretary
Location: Salt Lake City, UT
Reports To: Office Administrator

Job Summary

The Legal Secretary will provide comprehensive administrative and legal support to a team of attorneys with a focus on litigation and employment law matters. This role offers an excellent opportunity for an individual with extensive Administrative Assistant experience seeking to transition into a Legal Secretary position or someone accustomed to supporting attorneys who rely heavily on dictation and who is looking for a role with a more balanced pace.

In addition to traditional Legal Secretary duties, this position also includes serving as a virtual receptionist for five offices within the West Virtual Receptionist Pod, handling a light load of approximately 80 calls per month.

Essential Functions

• Provide direct support to two attorneys, with the potential to support additional attorneys as needed.
• Prepare, revise, and proofread correspondence, pleadings, and legal documents; e-file pleadings in state and federal courts.
• Transcribe dictation and assist with scheduling depositions.
• Maintain calendars, track deadlines, and handle CLE and time records for attorneys.
• Act as the liaison between attorneys, internal departments, and external agencies.
• Manage conflict checks and open new client engagements.
• Coordinate and book travel arrangements, including flights, hotels, and ground transportation, with the flexibility to make changes as needed.
• Assist with billing processes, including reviewing, responding to inquiries, and tracking collections.
• Answer phones, serve as the virtual receptionist for five offices, and communicate professionally with clients daily.

Qualifications/Skills Required

• A minimum of 3 years of recent experience as an Administrative Assistant or Legal Secretary in a law firm, including experience in litigation support; labor and employment law experience is a plus.
• Familiarity with state and federal court rules and filing procedures, as well as processes for state and federal agencies.
• Proficiency in technical legal terminology, trial preparation, and creating briefs.
• Strong organizational skills and the ability to manage competing deadlines efficiently.
• Excellent verbal and written communication skills, including meticulous proofreading abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); law firm billing experience is a plus.
• Strong interpersonal skills with a collaborative and professional demeanor.
• Punctuality and consistent, reliable attendance.

Educational Requirements

• High school diploma or equivalent required; a 4-year college degree is preferred.
• This position is ideal for someone eager to advance their career by working closely with seasoned attorneys while managing a mix of legal and administrative responsibilities in a dynamic yet supportive environment.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.