Illinois School District U-46 is hiring: Substitute Secretary in Elgin

Position Type:
Secretary / Clerical

Date Posted:
7/26/2024

Location:
District Wide

Date Available:
ASAP

Closing Date:
Until Filled
Position / Title: Substitute Secretary

Bargaining Unit: SUB

Department/Location: Elementary/Secondary Schools Instruction & Equity

Calendar Days: TBA

Reports To: Building Administrator

JD Revision Date: 09/22/2023

Supervises: N/A

Function / Position Summary
Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school or department. Maintain confidentiality of student/staff information in the school/department and in the community.

Job Duties / Responsibilities

• Answer the main phone line, take messages, and transfer calls to the appropriate extension.
• Collaborate with school secretary in the maintenance of office/building supplies (inventory, ordering, etc.).
• Sort and distribute mail.
• Work as a team member with other school and office staff.
• File information and confidential material in student/staff files.
• Assist with the registration of new students (if applicable)
• Accurately enter computer data
• Assist with sick of injured children.
• Assist with attendance (if applicable)
• Other duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Previous secretarial experience in a school setting (preferred).
• Extensive knowledge of office equipment (fax, intercom, phone, and copier).
• Accurate typing/keyboarding skills.

Physical Demands

• Requires prolonged sitting or standing
• Ability to lift up to 30 lbs. with proper technique.
• Occasionally requires stooping, bending, and reaching.

Terms of Employment

• Employment is on a temporary / "as needed" basis. Salary and benefits as established by the Board of Education.