BakerHostetler is hiring: Legal Secretary in Austin

Our Austin office has an excellent opportunity for an experienced transactional Legal Secretary to support our growing affordable housing team. The job responsibilities encompass performing a variety of secretarial duties and practice support tasks, including:

• Deliver excellent work and superior service to the firm’s attorneys and clients; contribute to the firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more attorneys.
• Make travel arrangements, answer telephones, read and route incoming and outgoing mail, support courier and overnight deliveries, maintain attorneys calendars, and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, maintain filing, and prepare expense reports.
• Use word processing and document management software (Microsoft Office, including PowerPoint, Excel, Litera Compare, Adobe, NetDocs, etc.) to prepare, revise, format, and finalize a wide variety of documents, including complex practice-specific legal documents, forms, and correspondence in conjunction with the preparation of such documents; responsible for proofreading, correctly formatting, and questioning any inconsistencies in all materials.
• Enter, proofread, and edit attorneys time entries in time capture system (Intapp) and on proforma bills. Communicate with clients to support billing efforts.
• Perform factual research at government agencies via the internet.
• Provide support during bi-annual legislative sessions.
• Aid other secretaries within assigned teams whenever necessary to meet firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of firm and client goals. Foster professional, cooperative, and supportive relationships with peers, superiors, and clients.
• Perform other duties as required.

• High school diploma or general education degree (GED).
• Notary public preferred.
• Minimum of 5 years of experience as a corporate, real estate, and/or transactional legal secretary. Prior residential and commercial real estate experience is a plus.
• Software knowledge must include Microsoft Office suite, Net Docs or other document management systems, and Intapp or other time entry systems.
• Excellent skills with Microsoft Office suite (Word, Outlook, PowerPoint, Excel) and Adobe Acrobat, and the ability to type a minimum of 70 WPM.
• Proven aptitude to learn new software applications.
• Proficiency in grammar, proofreading, and transcription.
• Take initiative to complete projects and proactively support the team’s needs.
• Exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the firm.
• Ability to work overtime, after hours or on weekends, when needed.
• Strong attention to detail, ability to balance multiple projects, and have strong time management skills.
• Ability to provide a high level of customer service and to clearly and effectively communicate both verbally and in writing.
• Ability to perform the essential functions of the role with or without reasonable accommodations.
• Ability to work well under pressure and quickly adapt to changing priorities.