Carrollton-Farmers Branch ISD is hiring: Secretary - Purchasing in Carrollton

Position Type:
Secretarial and Clerical/Secretary - Purchasing

Date Posted:
12/18/2024

Location:
Service Center
Job Title:

Secretary - Purchasing

Wage/Hour Status:

Nonexempt

Reports to:

Director - Purchasing

Pay Grade:

AS 6 - 226 Days

Dept./School:

Purchasing/Service Center

Date Revised:

November 1, 2024

Primary Purpose:
Facilitate the efficient operation of the purchasing office and provide clerical services to the Purchasing Department.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient skills in typing, word processing, and file maintenance
Effective communication and interpersonal skills
Basic math skills
Basic knowledge of Microsoft Word & Exce

Preferred Experience:
Three years of successful secretarial or clerical experience preferably in a related field

Major Responsibilities and Duties:

1. Demonstrate acceptable work habits including teamwork, initiative and dependability.
2. Report to work on time each day and follow timekeeping guidelines.
3. Place public notices in newspaper and file advertising affidavits in bid folders.
4. Order and maintain supplies.
5. Oversee department calendar.
6. Prepare correspondence, forms, reports, etc. for the assigned administrator.
7. Assist in the management of the office budget.
8. Manage and oversee District store cards
9. Manage and facilitate District Amazon orders.
10. Compile, prepare, and submit various reports for the purchasing office.
11. Create vendor profiles and update as necessary.
12. Receive incoming calls, take reliable messages, and route info to appropriate staff.
13. Receive, sort, and distribute mail and other documents to staff members.
14. Maintain office files.
15. Maintain confidentiality of information.
16. Perform routine bookkeeping tasks.
17. Participate in in-service training programs.
18. Keep informed and comply with all state and district policies and regulations concerning primary job functions.
19. Assist in management of TEAMS information.
20. Perform any other duties and/or tasks that may be assigned on an as needed basis.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:
Computer, printer, copier, scanner, calculator, multi-line telephone and postage machine.

Mental Demands:
Ability to read
Ability to communicate effectively (verbal)
Ability to operate computer

Physical Demands:
Frequent repetitive hand motions
Frequent prolonged use of computer
Frequent light lifting
Occasional heavy lifting
Occasional bending
Occasional stooping
Occasional kneeling
Occasional driving of a vehicle

Sensory Requirements:
Significant hearing
Near vision
Far vision
Peripheral vision
Color Discrimination
Depth perception

Environment:
Normal office environment
Numerous phone calls
Subject to frequent interruptions
Subject to frequent deadlines
Requires travel throughout district
Subject to temperature extremes

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Reviewed by: Carla Settle Date: December 18, 2024

Received by: Dr. Tamy Smalskas Date: December 18, 2024