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Granville Street Dept

Substitute Secretary Job at Granville Street Dept in Granville

Granville Street Dept, Granville, OH, United States, 43023


In the absence of the building secretary, a substitute secretary will meet the qualifications and perform the duties listed below.

Minimum

Qualifications:

  • High school diploma or GED. An acceptable score on a pre-employment test may be required.
  • Post-secondary business school training or equivalent secretarial work experience is desirable.
  • Meets all mandated health requirements.
  • A record free of criminal violations that would prohibit public school employment.
  • Complies with drug-free workplace rules and board policies.
  • Multitasking ability and strong diplomacy skills.
  • Congenial telephone etiquette.
  • Keeps current with technology and other workplace innovations that support job functions.
  • Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar.
  • Accounting skills and the ability to consistently accurately compute and record mathematical data.
  • Gives careful attention to details and effective customer-service.
  • Assignment may require successful completion of basic first aid and/or CPR training.
Essential

Functions:

The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
  • Provides secretarial services. Organizes office activities. Takes the initiative to perform routine tasks independently. Maintains an orderly work area.
  • Upholds board policies and follows administrative guidelines/procedures. Promotes a professional image of the school district.
  • Promotes effective communications and assistance. Uses problem-solving techniques to tactfully address questions/concerns. Refers policy interpretation inquiries to administrative staff.
  • Keeps informed about program and procedure changes. Greets and assists office visitors. Answers and directs phone calls. Takes messages. Manages calls efficiently to keep lines open.
  • Schedules appointments as directed. Prepares bulletin/message boards and displays as directed. Keeps administrators/staff informed about scheduled events.
  • Uses a computer to prepare and process information (e.g., input, compile, tabulate, post, store, retrieve, scan, modify, print, etc.). Verifies the accuracy of database information as directed.
  • Helps coordinate school activities (e.g., open houses, parent/teacher conferences, student/staff orientation, recognition programs, staff in-service training, etc.).
  • Administers medications and renders basic first aid when a school nurse is not available.
  • Monitors students sent to the office for illness or discipline reasons.
  • Composes and types routine correspondence, memos, notes, forms, etc.
  • Uses photocopy/duplicating equipment. Fixes minor malfunctions. Contacts vendors as needed.
  • Maintains office transaction records (e.g., receipts, contributions, etc.).
  • Processes mail and faxes (i.e., incoming, outgoing, and interoffice).
  • Respects personal privacy. Maintains the confidentiality of privileged information.
  • Keeps current with advances in office technology. Updates office procedures.
  • Takes precautions to ensure safety. Watches for conduct and situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.
  • Reports suspected child abuse and/or neglect to civil authorities as required by law.
  • Strives to develop rapport and serves as a positive role model for others.
  • Maintains a professional appearance. Wears work attire appropriate for the position.
  • Performs other specific job-related duties as directed.
Abilities

Required:

The following personal characteristics and skills are important for the successful performance of assigned duties.
  • Demonstrates professionalism and contributes to a positive work environment.
  • Acknowledges personal responsibility for decisions and conduct.
  • Performs duties efficiently with limited supervision. Meets deadlines despite time constraints.
  • Reacts productively to interruptions and changing conditions.
  • Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
  • Prepares accurate and timely paperwork. Verifies and correctly enters data.
  • Maintains an acceptable attendance record and is punctual.
Working

Conditions:

To promote safety, employees are expected to exercise caution and comply with safety regulations and district policies/procedures when involved in the following situations/conditions.
  • Balancing, bending, crouching, kneeling, reaching, and standing.
  • Exposure to adverse weather conditions and temperature extremes.
  • Exposure to blood-borne pathogens and communicable diseases.
  • Interactions with aggressive, disruptive, and/or unruly individuals.
  • Operating and/or riding in a vehicle.
  • Performing repetitive tasks quickly.
  • Lifting, carrying, and moving work-related supplies/equipment.
  • Traveling to meetings and work assignments.
  • Using a computer keyboard and monitor for prolonged periods.


2014-2015