Scout Exchange
Legal Secretary Job at Scout Exchange in Columbia
Scout Exchange, Columbia, SC, United States, 29228
Title - Legal Secretary
Location - Columbia, SC 29201
Job Type - Onsite | Permanent
What are the 3-4 non-negotiable requirements of this position?
Candidate must be able to work Monday - Friday 8:30 am - 5:00pm. Must be highly proficient in Word and PowerPoint, efiling, and litigation experience.
POSITION RESPONSIBILITIES:
- Performs e-filings, prepares pleadings notebooks, updates indexes and prepares exhibits.
- Maintains and organizes files in an orderly manner.
- Ability to draft standard pleadings, correspondence, memoranda and other documents.
- Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.
- Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.
- Participates in the timely review and submission of prebills and/or client bills.
- Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases.
- Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same.
- Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
- Consistently provides friendly and helpful telephone support and/or receptionist relief.
- Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail.
- Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
- Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
- Routinely reviews and follows-up on client deadlines and calendar appointments.
- Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
- Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities.
- Accurately prepares and submits client intake forms.
- Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
- Regularly and consistently updates client files, notebooks, and pleading indices.
- Maintains attorney specific case lists, charts, and status of cases and outcomes.
- Consistently updates all applicable contact records (including attorney's outlook and firm database).
- Timely reviews, follows-up on, and accurately files client-related emails.
- Properly prioritizes work assignments.
- Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise.
- Consistently completes assigned tasks when expected.
- Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
- Willing and capable to offer assistance to others when needed.
- Enters, reviews and revises timesheets accurately.
- Proofreads all documents independently and effectively to ensure accuracy and completeness.
- Develops, implements, and maintains systems to promote organization and efficiency.
- Understands and complies with office policies concerning file management, case lists, filing and recordkeeping.
- Effectively manages and monitors calendaring of deadlines and key dates.
- Exhibits knowledge of litigation process.
- Minimum of a high school diploma required (College degree is preferred, but not required).
- Minimum of five years of experience as a legal secretary required.
- Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel.
- Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
- Communication: Possess excellent verbal and written communication skills.
- Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
- Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
- Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed.
- Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
- Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus).
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software.
WHAT WE PROVIDE:
Fisher Phillips offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.