Litigation Secretary Job at Adams & Martin Group in Newport Beach

Adams & Martin Group has partnered with a large, national law firm that is looking to hire an experienced Legal Assistant/Litigation Secretary. The role will provide administrative support to assigned attorneys in accordance with the firm's policies. Responsibilities include preparing legal documents, managing court filings, maintaining case files, coordinating schedules, and ensuring tasks are completed accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Delegate attorney tasks to appropriate departments.
• Prepare legal documents, manage electronic and paper filings, and update case files.
• Handle telephone calls, messages, and client interactions while maintaining confidentiality.
• Sort and manage mail and ensure timely delivery.
• Schedule meetings and maintain attorney calendars.

Required Skills and Abilities:

• Strong proofreading and typing skills (45+ wpm).
• Knowledge of court filing procedures, including e-filing.
• Ability to prioritize tasks and produce high-quality work.
• Self-motivated and adaptable to deadlines.

Preferred Skills:

• Proficiency in MS Excel, Intapp Flow, iManage 10/FileSite, and Chrome River.
• Experience with PDF conversion and document management.

Education and Experience:

• High school diploma or equivalent required.
• 3-5 years of relevant experience, with prior law firm experience preferred.

This position offers the opportunity to support a collaborative legal team and advance your skills in the legal field. The firm offers a hybrid work schedule, in office 4 days a week and 1 day work from home. Candidates must be able to work in office in Newport Beach.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.