Executive Secretary Job at Pride Health in Hartford

Job Title – Executive Secretary 

Location – Hartford, CT 06102

Length of assignment – 3 months with possible extension.  

Pay range – $25.00/hr. - $30.00/hr.

Shift – Monday - Friday – 8 AM to 4.30 PM     

Duties

• The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel, and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.
• Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material High-level management of functional area/department budget Constantly seeks ways to improve departmental processes, products and policies.

Qualification

BS Degree, 2-3 years administrative and project management experience Provides administrative, scheduling and project support to Executive Vice Presidents and Senior Leaders