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Montgomery County, OH

Legal Secretary Job at Montgomery County, OH in Ohio City

Montgomery County, OH, Ohio City, OH, United States, 45874


Salary : $47,840.00 Annually

Location : Ohio 45422-2160, OH

Job Type: Full-time Regular

Job Number: CPC12242

Department: COMMON PLEAS COURT

Opening Date: 12/09/2024

Position Overview

DISTINGUISHING JOB CHARACTERISTICS
Provides secretarial and administrative support to Court Magistrates.
Summary of Job Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans With Disabilities Act, in accordance with its requirements.
  • Types Court Orders, reports, forms, memos, correspondence and final decisions by Magistrate and Judge's.
  • Answers telephone, takes messages, and directs call to appropriate party. Handles routine inquiries from general public and attorneys.
  • Prepares and files legal documentation, including temporary orders and orders granting attorney fees for pending divorces.
  • Updates case information into the CourtView System and performs basic case management.
  • Upload, assign, reassign and file legal documentation electronically through eFiling system.
  • Scans and indexes Q-file documents to the OnBase system; submits documentation into eFiling system as appropriate.
  • Assigns incoming motions, entries, and orders to appropriate Judge, Magistrate or other staff through eFiling system.
  • Transcribes dictation.
  • Copies, faxes, emails and distributes documents.
  • Organizes daily dockets for Magistrate by running docket reports and submitting to Magistrates in advance of hearings.
  • Prepares SEA Audit Reports in order to receive case audits for hearings.
  • Results all hearings with a result code from docket sheets.
  • Reviews post decree Agreed Entries and Shared Parenting Plans for correct language. Call attorney office to check on status of Agreed Entries, etc.
  • Maintains files of complex and confidential materials.
  • Prepares DV Wallet cards.
  • Collaborates with other staff, Court departments and agencies.

OTHER DUTIES AND RESPONSIBILITIES:
Assists Law Director and Judges

SCOPE OF SUPERVISION:
None

EQUIPMENT OPERATED:
Computer; printer; scanner; telephone; copier, fax machine; telephone and other general office equipment.

CONTACTS WITH OTHERS:
Judges; Magistrates; Attorneys; DR Court staff; general public; Support Enforcement Agency; Artemis House; Clerk's Office; Prosecutor's Office; Public Defender's Office; schools; Erma's House; law enforcement agencies; psychologists; employers; other courts; Batterer's Group.

CONFIDENTIAL DATA:
Psychological reports on parties to a case; domestic violence photographs and other evidence; Questionnaire files; information contained in Magistrate's Orders prior to filing with Clerk's Office.
Minimum Qualifications and Requirements

An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification is: associates degree in secretarial science including coursework or experience in legal secretarial science, production typing and general office practices. Over three years' experience as a secretary in a legal office. Demonstrable skill in typing 60 wpm.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

Supplemental Information

WORK ENVIRONMENT AND USUAL PHYSICAL DEMANDS:
Good office working conditions.

The following physical demands are typically exhibited by the incumbent performing the requirements of the position. These physical demands are not, and should not be construed to be, job qualification standards. They are illustrated to help the court, incumbent, and applicant for the position identify reasonable accommodations that may need to be made when an otherwise qualified person is unable to perform the job's essential functions because of a recognized disability covered by, and in accordance with, the requirements of the Americans with Disabilities Act.

While performing duties of this job, the employee regularly exhibits digital dexterity and eye-hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen.

All Montgomery County employees become members of the Ohio Public Employees Retirement System and have access to deferred compensation programs.

Benefits may vary for full-time, part-time, intermittent, and seasonal employees and/or due to union affiliation. The list below demonstrates the benefits that may be available to employees according to employment status and is subject to change.

Full-Time Employees (40 hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid vacation, paid personal leave days, sick leave, holiday pay, tuition reimbursement, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-Time Employees (Benefits Eligible) (scheduled 21+ hours per week): Health insurance with HSA match, wellness program and incentives, life insurance, paid personal leave days, sick leave, holiday pay for hours scheduled to work on holidays, and access to dental, vision, short-term disability, accident & critical care benefits.

Part-time Employees (Non-Benefits Eligible) (20 hours or less per week): Benefits include Long Term Sick Leave Accrual, Paid Personal Leave, and holiday pay for hours scheduled to work on holidays.

Seasonal Employees: Benefits include Sick Leave accrued at 4.6 hours for every eighty 80 hours in active
pay status. Seasonal employees scheduled to work 40 hours during their period of employment will accrue vacation in the same manner as regular full-time employees and can use their vacation after completion of twenty-six (26) bi-weekly pay periods in active pay status. Part-time Seasonal employees (scheduled to work less than 40 hours) do not accrue vacation.

Intermittent and Temporary Employees: Long-Term Sick Leave accrual is based on hours worked.

Benefit information can be found on the Montgomery County Benefits website at: