Senior Secretary Job at Mount Diablo Unified School District in Concord

DEFINITION: Under direction, performs secretarial and clerical functions for a district administrator; and performs related work as required.

Work Length: 8 Hours per day

Days Worked: 260 Days

EXAMPLES OF DUTIES:

• Performs a wide variety of complex clerical tasks
• Receives the public and gives information based on judgment, knowledge and interpretation of procedures and regulations
• Composes correspondence with general direction
• Takes and transcribes complex dictation
• Types a variety of documents
• Researches data and prepares reports
• Arranges and schedules meetings and conferences
• Maintains appointment calendar
• May attend meetings and prepare summary minutes
• Organizes and maintains records and files
• May supervise the work of subordinate employees and student assistants
• Operates varied office equipment, including microcomputer and related software

DESIRABLE QUALIFICATIONS:

Training and Experience: Two years of secretarial experience; for some positions, one year of stenographic experience; or an equivalent combination of training and experience.

Knowledge of:

• Office management and secretarial practices and procedures
• The principles and practices of bookkeeping
• The principles and techniques of supervision
• District organization and operations

Skill in:

• Typing rapidly and accurately
• Operating basic office equipment
• Maintaining effective working relationships
• Working independently without specific instructions
• Taking and transcribing dictation accurately and rapidly is required in some positions

Ability to:

• Operate a microcomputer

Licenses and Certificates:

• A valid California Driver's License

DIABLO UNIFIED SCHOOL DISTRICT 5/90