Litigation Secretary Job at Bartko LLP in San Francisco

*Please note that we are currently NOT accepting solicitations from external recruiters or agencies for this position. We encourage interested candidates to apply directly through our careers page.*

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client’s business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don’t expect you to contort yourself into someone you aren’t. We assess what’s special about you; your unique skills; and we provide you with the platform to shine. We see you.

Responsibilities

• Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe.
• Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm.
• Perform administrative functions such as new case memos, expense reports, and time entry.
• Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Make all necessary travel arrangements, adhering to the firm’s Travel Policy.
• Record and track deadlines through docketing and calendar system
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Heavy document management organizational skills
• Assist multiple attorneys with heavy litigation dockets

Requirements

• Minimum of 6 years of experience supporting litigation attorneys
• In-depth knowledge of state and federal court rules and procedures.
• Experience with e-filing in both state and federal courts, including motion practice and under-seal filings.
• Familiarity with calendaring programs such as CompuLaw.
• Excellent word processing skills.
• Experience with iManage or similar document management systems
• Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and organizational skills
• Must have a professional demeanor.
• Willingness to take initiative and work with limited supervision in a deadline-driven environment.
• Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk.
• Ability to work as a member of a strong litigation team.