Higgs Fletcher & Mack is hiring: Legal Secretary (Transactional) in San Diego

Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Transactional Legal Secretary. Salary is commensurate with experience.

Job Responsibilities:

• Provide administrative support to attorneys and paralegals
• Prepare, revise, proofread and redline legal documents
• Prepare documents
• Compose materials such as correspondence, letters, client communications.
• Create, copy, and mail correspondence to clients
• Track certified mailings and overnight deliveries
• Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
• Maintain attorney calendars and monitor important deadlines
• Manage, plan, and calendar all conference calls and meetings, including client interface
• Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.

Qualifications:

• A minimum of three years' experience as a Legal Secretary with transactional experience
• Strong system skills in document management systems and digital filing
• Proficient knowledge of Outlook, Word, DocuSign, and Excel
• Ability to maintain the highest level of confidentiality
• Strong organizational skills and attention to detail
• Superior oral and written communication skills
• Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
• Ability to balance competing and changing priorities
• Ability to work independently and as part of a team
• Diligent in meeting deadlines and completing assigned tasks