West Virginia Department of Education
Substitute Secretary/Accountant Job at West Virginia Department of Education in
West Virginia Department of Education, Charleston, WV, United States, 25305
Position Type:
Secretarial/Clerical/Substitute Secretary
Date Posted:
8/15/2024
Location:
Itinerant
Closing Date:
Until Filled
County:
Braxton County SchoolsPosition: Substitute Secreatary
Classification: Service
Reports to: Building Administrator
FLSA Status: Non-Exempt
Terms: Per State minium pay scale. As needed, all locations.
Qualifications:
Title/Job Summary:
Secretary II is a person employed in any elementary, secondary, kindergarten, nursery, special education, vocational, or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers, and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied herein that would prevent such employees from holding or being elevated to a higher classification.
Secretary III is a person assigned to the county board office administrators in charge of various instructional, maintenance, transportation, food services, operations and health departments, federal programs, or departments with particular responsibilities in purchasing and financial control or any person who has served for eight years in a position which meets the definition of secretary II or secretary III.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members have a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.
Performance Responsibilities:
Classification: Service
Reports to: Building Principal, Assistant Principal
Evaluation: Evaluated annually by the building principal/immediate supervisor in accordance with WV State Code §18A-2-12, WV State Board Policy 5314. ?
FLSA Status: Non-Exempt
Qualifications:
Accountant I means a person employed to maintain payroll records and reports and perform one or more operations relating to a phase of the total payroll;
Accountant II means a person employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, purchasing and related operations;
Accountant III means a person employed in the county board office to manage and supervise accounts payable, payroll procedures, or both;
Job Summary:
Personnel employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, payroll, purchasing, and related operations.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members are expected to refrain from bullying, harassment, intimidation, and discrimination.
Performance Responsibilities:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk, use fingers, tools, and/or controls.
The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift to 50 pounds such as to lift files and paper.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously interacts with the public, students, and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the superintendent or his/her designee.
Revised July 2024
ADDITIONAL MINIMUM REQUIREMENTS:
Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration; applicants who have recent unsatisfactory evaluations are not to be considered eligible for consideration; applicants who demonstrate unsatisfactory interview performance are not eligible for consideration; and, applicants who receive unfavorable reference recommendations will not be eligible for consideration. The ability to perform the job duties and responsibilities of the position as contained in the Job Description, with or without reasonable accommodation.
TO APPLY:
Braxton County Schools only accepts bids electronically for all jobs. The bid sheets must be completed on a computer; they are yet mobile friendly. To be considered for any position, we must receive bids by the bid closing time on the last day of the posting for the desired position. All bids are posted a minimum of five business days.
As required by federal laws and regulations, the Braxton County Board of Education does not discriminate on the basis of race, color, national origin, sex or disability in employment or in its education programs and activities. Inquiries may be referred to Melissa Adkins, Title IX Coordinator, Braxton County Board of Education, 98 Carter Braxton Drive, Sutton WV 26601, phone 304.765.7101; or the West Virginia Department of Education's Director of the Office
Secretarial/Clerical/Substitute Secretary
Date Posted:
8/15/2024
Location:
Itinerant
Closing Date:
Until Filled
County:
Braxton County SchoolsPosition: Substitute Secreatary
Classification: Service
Reports to: Building Administrator
FLSA Status: Non-Exempt
Terms: Per State minium pay scale. As needed, all locations.
Qualifications:
- High School Diploma, General Equivalent Development Certificate (GED) per West Virginia Code §18A-2-5
- Personnel must be or have been classified in this category or must pass the state prescribed exam for this position per West Virginia Code §18A-4-8e.
- Criminal background check per WV Code §18-5-15c.
- The ability to perform the job duties and responsibilities of the position as contained in the Job Description
Title/Job Summary:
Secretary II is a person employed in any elementary, secondary, kindergarten, nursery, special education, vocational, or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers, and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied herein that would prevent such employees from holding or being elevated to a higher classification.
Secretary III is a person assigned to the county board office administrators in charge of various instructional, maintenance, transportation, food services, operations and health departments, federal programs, or departments with particular responsibilities in purchasing and financial control or any person who has served for eight years in a position which meets the definition of secretary II or secretary III.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members have a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.
Performance Responsibilities:
- Maintain positive work habits.
- Maintain positive job attitude and has other personal qualities essential to job success.
- Perform all duties efficiently and productively.
- Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Effectively present information and respond to questions from administrators, staff, and the public.
- Solve practical problems and manage a variety of variables in situations where only limited standardizations exist.
- Comply with all state and county policies and regulations.
- Maintain and update skills.
- Organize, schedule, and prepare materials for daily and special activities.
- Familiar with Microsoft Word and Excel.
- Input and follow-up on maintenance work orders.
- Maintain an efficient filing system in both electronic and hardcopy format.
- Maintain student records including student transcripts, permanent record cards, absences, discipline, and tardy lists.
- Maintain personnel records such as certifications and other forms as required by respective office.
- Sort, stamp date received, and route incoming mail. Prioritize tasks. Answer and route incoming telephone calls.
- Maintain confidentiality and exhibit ethical behavior as required by the position.
- Maintain a positive, professional attitude and appearance at all time.
- Receive and work with students, parents, public, and officials who enter the facility in a professional manner.
- Maintain strict records and follow protocol for signing out students to authorized persons.
- Practice good safety habits and have knowledge of basic first aid.
- Be familiar with emergency preparedness and security procedures.
- Administer medications as appropriate.
- Order and stock office supplies and prepare invoices.
- Perform bookkeeping and financial activities such as purchase orders, timesheets, books, bank statements, checks, and bank deposits using the computer program designated by the county treasurer.
- Prepare correspondence using the correct format and grammar.
- Proof correspondence, reports, and other documents for grammar, form, and mechanical errors.
- Enter and retrieve information and data from the West Virginia Education Information System (WVEIS) related to the job.
- Must be knowledgeable about the school breakfast/lunch program which includes daily breakfast/lunch activities, scheduling, reports, breakfast/lunch bills, and collections.
- Must be knowledgeable about computer word processing, spreadsheets, databases, communication systems, etc.
- Operate and monitor the maintenance of office equipment such as computers, copiers, fax machines, calculators, scanners, printers, etc.
- Perform all other duties as assigned.
Classification: Service
Reports to: Building Principal, Assistant Principal
Evaluation: Evaluated annually by the building principal/immediate supervisor in accordance with WV State Code §18A-2-12, WV State Board Policy 5314. ?
FLSA Status: Non-Exempt
Qualifications:
- High School Diploma, General Equivalent Development Certificate (GED) per West Virginia Code §18A-2-5
- Personnel must be or have been classified in this category or must pass the state prescribed exam for this position per West Virginia Code §18A-4-8e.
- Criminal background check per WV Code §18-5-15c
- The ability to perform the job duties and responsibilities of the position as contained in the Job Description
Accountant I means a person employed to maintain payroll records and reports and perform one or more operations relating to a phase of the total payroll;
Accountant II means a person employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, purchasing and related operations;
Accountant III means a person employed in the county board office to manage and supervise accounts payable, payroll procedures, or both;
Job Summary:
Personnel employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, payroll, purchasing, and related operations.
The employee shall remain free of any alcohol or non-prescribed drugs while in the workplace. Alcohol and controlled substances which affect employee productivity, safety or judgment in the workplace will not be tolerated.
Staff members serve as role models for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
Staff members are expected to refrain from bullying, harassment, intimidation, and discrimination.
Performance Responsibilities:
- Demonstrates the ability to plan and prioritize his/her daily activities and anticipate job responsibilities that need to be performed;
- Operates the office efficiently in the absence of the supervisor(s);
- Completes tasks efficiently and accurately with minimal supervision;
- Takes initiative to design and prepare individual reports, forms, and other office documents;
- Resolves problems with minimal assistance from the supervisor(s);
- Develops a positive relationship with students, staff, and community;
- Responsible for effective management of financial matters as related to the department;
- Works cooperatively as a team member with entire office staff;
- Attends training in relationship with job assignment;
- Enters and retrieves information and data from WVEIS as it relates to the job;
- Reviews and processes purchase requisitions from schools and departments, including obtaining bids as necessary, following established policies and guidelines;
- Searches for and negotiates new vendor agreements and payment terms to ensure all available discounts and price break opportunities are identified and used;
- Reviews new vendor and new product requests;
- Acquires an extensive knowledge of the West Virginia Purchasing Policies and Procedures Manual, Board policies and administrative guidelines;
- Maintains and processes approved purchase orders as assigned by the supervisor;
- Prepares invoices for payment;
- Performs various reconciliations as it relates to the assigned supervisor;
- Prepares cash receipts listing and related deposits in accordance with the administrative guidelines;
- Maintains and /or upgrades skills;
- Performs duties efficiently and productively;
- Maintains positive work habits;
- Maintains confidentiality.
- Performs duties efficiently and productively.
- Always develops and maintains a safe work environment.
- Instill in students the belief and practice of ethical principles and democratic values.
- Performs other related tasks as assigned by the principal or superintendent of schools.
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to walk, use fingers, tools, and/or controls.
The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift to 50 pounds such as to lift files and paper.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously interacts with the public, students, and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the superintendent or his/her designee.
Revised July 2024
ADDITIONAL MINIMUM REQUIREMENTS:
Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration; applicants who have recent unsatisfactory evaluations are not to be considered eligible for consideration; applicants who demonstrate unsatisfactory interview performance are not eligible for consideration; and, applicants who receive unfavorable reference recommendations will not be eligible for consideration. The ability to perform the job duties and responsibilities of the position as contained in the Job Description, with or without reasonable accommodation.
TO APPLY:
Braxton County Schools only accepts bids electronically for all jobs. The bid sheets must be completed on a computer; they are yet mobile friendly. To be considered for any position, we must receive bids by the bid closing time on the last day of the posting for the desired position. All bids are posted a minimum of five business days.
As required by federal laws and regulations, the Braxton County Board of Education does not discriminate on the basis of race, color, national origin, sex or disability in employment or in its education programs and activities. Inquiries may be referred to Melissa Adkins, Title IX Coordinator, Braxton County Board of Education, 98 Carter Braxton Drive, Sutton WV 26601, phone 304.765.7101; or the West Virginia Department of Education's Director of the Office