Secretary/Clerical I Job at Wayne County Schools Employment Network in Dearborn

Position Type:
Clerical/Secretary

Date Posted:
11/25/2024

Location:
Riverside Middle School

Date Available:
12/16/2024

Closing Date:
12/9/2024

District:
Crestwood School District

SECRETARIAL POSITION/CLERICAL I

RIVERSIDE MIDDLE SCHOOL

JOB DESCRIPTION:

To provide secretarial support to the assigned administrators and the department; establish and maintain records; coordinate and complete assigned projects; and compile and distribute various materials and reports.

QUALIFICATIONS:

• High School Graduate
• Associates Degree preferred
• Work-related experience is beneficial
• Fluent in Oral and Written English and Arabic, preferred
• Ability to maintain strict confidentiality regarding handling of records and information
• Ability to follow directions and work with minimal supervision
• Ability to type a minimum of 50 words per minute
• Proficient in Excel, Microsoft Word

PERFORMANCE RESPONSIBILITIES:

• Knowledge of general office operations and equipment use.
• Excellent human relations and communication skills.
• Excellent record-keeping skills.
• Ability to manage multiple tasks and work independently with minimal supervision.
• Receive, screen, and route telephone calls and incoming correspondence.
• Respond to general inquiries.
• Ability to develop spreadsheets, use databases, and do word processing.
• Compiles data (e.g., work orders, budget reports, specialized reports, time sheets, personnel records, etc.)
• Coordinates and completes assigned projects and delivers services in a timely fashion.
• Maintains various manual and electronic documents, files, and records (e.g., proper distribution of materials to various departments, arrangements for conferences, meetings, travel requirements, etc.) to complete activities and deliver services promptly.
• Maintains various manual and electronic documents, files and records (e.g., work orders, timesheets, expense reimbursement requests, etc.) to provide up-to-date information and historical reference following established administrative guidelines and legal requirements.
• Monitors various activities on behalf of the Principal to achieve goals and meet target dates in compliance with established guidelines and regulatory requirements.
• Reconciles account balances for assigned budget categories to maintain accurate account balances.
• Processes various documents and materials (e.g., time sheets, work orders, requisitions, invoices,etc.) to disseminate information in compliance with established guidelines.
• Communicates with other employees, departments, administrators, applicants, and the public to provide information and assistance relating to Crestwood High School.
• Performs such other duties as assigned by the Principal.

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• The employee must occasionally lift and move up to 25 pounds in supplies, which requires bending, stooping, and lifting.
• The employee must be able to use various instructional materials in the classroom.
• The employee must use hands and arms to manipulate objects.
• The employee must use keyboards, tools, and other controls.
• The employee must sit and stand for long periods.
• The employee must have normal vision and hearing with or without aid.
• The employee must be able to move about the assigned location unaided during the day.

REPORTS TO: Riverside Middle School Principal

TERMS OF EMPLOYMENT: 11 months - Secretary Classification I

EVALUATION: Annual

SALARY: According to the Secretarial Contract

EFFECTIVE DATE: 2024/25 School Year

DEADLINE: 12/9/2024

METHOD OF APPLICATION:

Qualified and interested persons must apply online at the Crestwood Home page under employment. Please include a letter of interest, resume, letters of recommendation, copy of certificate(s), and transcripts. We no longer accept paper applications delivered via mail, in-person, fax, or email. If your qualifications meet our needs, we will contact you for further information and a possible interview. Crestwood Public Schools is an Equal Opportunity Employer.

This document describes the general nature and level of work performed by those assigned to this position. It is not an exhaustive list of all duties and responsibilities. Administration reserves the right to amend the change responsibilities to meet business and organizational needs as necessary.

The Crestwood Board of Education is committed to a policy of nondiscrimination and to providing equity in its educational programs, services, and activities for all students and employees. The Crestwood School District does not discriminate based on race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or its programs and activities.