Sr Administrative Secretary Job at Nuvance Health in Poughkeepsie

Nuvance Health has a network of convenient hospital and outpatient locations - Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York.

Summary: Performs administrative and secretarial duties regularly requiring independent judgment and discretion in support of the Vice President for Patient Services and other leadership personnel and departments as well as assists the entire Nursing Leadership Team in the day-to-day operation of their work. Coordinates all office procedures consistent with the policies of the department in accordance with Hospital Administration.

1. Coordinates all activities involved in the accurate preparation of customary and confidential departmental workflow to facilitate ongoing communications and efficient departmental/hospital operations.

2. Assumes responsibility for communications relative to Vice President for Patient Care Services and other assigned leader's calendars to accurately reflect commitments.

3. Screens and refers all incoming phone calls and department visitors to ensure that accurate and timely departmental communications are facilitated and that the Department/Hospital is presented in a positive manner, in addition to coordinating responses to patient/family complaints and complimentary calls received into the office

4. Fiscal budget activities.

5. Maintains appropriate departmental records and establishes departmental filing systems to ensure the expeditious retrieval of information.

6. Maintains proper levels of office supply inventories and coordinates required maintenance of office areas and office machines in order to allow staff to complete assigned responsibilities.

7. Guest Relations: Demonstrates regard for the dignity and respect of all patients, family members, visitors, and hospital personnel as defined in the philosophy of Vassar Brothers Hospital.

JOB QUALIFICATIONS:

Education: Requires one (1) year of college or specialized post-high school training in the Secretarial Sciences and/or Office Management.

Experience: Requires a minimum of three and up to five years of experience as a Department Secretary to acquire knowledge and related skills.

License: N/A

Location: Vassar Brothers Medical Center

Work Type: Full-Time

Standard Hours: 40.00

FTE: 1.000000

Work Schedule: Day 8

Work Shift: 8-430

Org Unit: 1218

Department: Nursing Administration

Exempt: No

Grade: S5

Salary Range:

$18.3906 - $34.1394 Hourly

Working conditions:
Essential:
* Significant manual skills / motor coord & finger dexterity
* Little or no potential for occupational risk
* Sedentary/light effort. May exert up to 10 lbs. force
* Generally pleasant working conditions.

EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.