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Thompson, Coe, Cousins & Irons L.L.P.

Legal Secretary - Houston, Texas Job at Thompson, Coe, Cousins & Irons L.L.P. in

Thompson, Coe, Cousins & Irons L.L.P., Houston, TX, United States, 77246


Thompson Coe, an Insurance Defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates must have the following knowledge, skills and abilities:


Job Duties:

  • Provides administrative support to litigation attorneys in the practice of law; may require some appellate work;
  • Assists in preparing for hearings, trials, mediation, arbitration, depositions, meetings, etc. in a fast-paced, high-volume litigation practice;
  • Types pleadings, discovery, briefs, status reports, and correspondence from dictation;
  • Maintains, organizes, and manages client files;
  • Knowledge of state and federal litigation deadlines – docket/calendar deadlines;
  • Exercises discretion and maintains information of a confidential nature;
  • Experience using a document management system; preferably iManage;
  • Ability to E-file in both State and Federal courts;
  • Maintain attorney calendars;
  • Open new client/matter files, request conflict checks;
  • Complete check requests/tracking and entering invoices;
  • Enters attorney time into the billing system;
  • Assists with providing coverage when "buddy" secretary is out of the office (ability to work as a team);
  • Superior written and communication skills;
  • Handles multiple tasks simultaneously;
  • Works occasional overtime, as needed;
  • Other duties as assigned;


Qualifications:

  • Five (5+) plus years of recent litigation experience in a law firm; preferably insurance defense;
  • Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
  • High proficiency in MS Office Suite;
  • Ability to operate standard office equipment;
  • Ability to turn constructive feedback into best practices for future use;
  • Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;
  • Ability to read and understand attorney mail and email;
  • Ability to work positively within a team environment;
  • Typing speed of 65+ words per minute;