Round Lake Area Schools District 116 is hiring: Secretary II - Student Services

Position Type:
Secretarial/Clerical/Secretary II

Date Posted:
11/11/2024

Location:
Educational Support Center, Round Lake, IL

Date Available:
12/02/2024
POSITION: Twelve (12) month

SALARY: $23.13/hr - $35.02/hr

JOB SUMMARY:
This class is accountable for independently performing a full range of secretarial support functions requiring an understanding of Board policies and District procedures.

KNOWLEDGE, SKILLS AND ABILITIES:

• Three (3) years' experience above the routine clerk level in office support or secretarial work.
• Spanish speaking preferred.
• Considerable knowledge of office systems and procedures.
• Considerable knowledge of proper grammar, punctuation and spelling.
• Knowledge of business communications.
• Knowledge of department's/unit's policies and procedures.
• Some knowledge of business math.
• Interpersonal skills.
• Ability to schedule and prioritize office workflow.
• Ability to operate office equipment which includes personal computers other electronic equipment.
• Ability to operate office suite software.
• Ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).
• Ability to work with individuals from diverse backgrounds.

ESSENTIAL FUNCTIONS:

• CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g. explaining department practices/policies) for own or supervisor's signature.
• FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
• INTERPERSONAL: Greets and directs visitors; answers phones and screens incoming calls; provides advice to callers regarding policy and procedures (e.g. citing a regulation to solve a specific problem); coordinates with others both within and outside of the organization on a variety of non-routine matters.
• OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; assists in preparing and monitoring the office budget (e.g. compiles figures, reviews statistical reports, verifies expense items); designs and initiates new forms and procedures to facilitate workflow.
• PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); researches, assembles and coordinates meeting materials (e.g. charts, graphs, reports); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription; prepares expense accounts; makes travel arrangements.
• PROCESSING: Screens letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor.
• REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included.
• TYPING: Using a or personal computer or other electronic equipment , formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc. Proofreads for content; edits using knowledge of grammar, punctuation and spelling.
• This class may also be required to provide secretarial/clerical support to the administrator responsible for Summer School program at the building level.
• May have lead responsibility over other clerical or secretarial staff as assigned.
• Performs related duties as required.

Apply Online: https://www.applitrack.com/rlas/onlineapp/default.aspx