Building Secretary (Freshman Campus) Job at HOWELL PUBLIC SCHOOLS in Howell

Position Title: High School Freshman Campus Building Secretary

Reports To: HHSFC Principal

Location: Howell High School Freshman Campus

Status: Eight (8) Hours per Day, 10 Months, Non-Exempt

Union Affliation: HESPA

SUMMARY:

The High School Freshman Campus Building Secretary assists, supports, and works closely with the principal and front office team to enhance the professional and efficient operation of the school so that the maximum positive impact on the education of children can be realized.

ESSENTIAL FUNCTIONS:

• General office duties including answering the telephone, taking messages, transferring calls, answering questions, filing, copying, computer use, PA system, correspondence, and sorting/distributing mail.
• Secretarial duties to building principal.
• Attend to students, parents, building staff, district staff, and visitors.
• Arrange and schedule appointments for the principal.
• Schedule calendar appointments for principal, assistant principals, support staff and teaching staff (meeting dates, District calendar dates,
• Must be familiar with all procedures throughout the building.
• Coordinate student needs with transportation department, food service, building staff, Guidance Department and Media Center.
• Collect and manage all student Medication Authorization Forms renewed each school year.
• Manage storage of student medications; dispense medication to students and record keeping of medications given daily.
• Care of ill/injured students and subsequent communication with parents/guardians.
• Maintain log of student illness/injury.
• Completion of accident reports.
• Support all offices throughout 10-12 Campus and Freshman Campus.
• Support Personnel Office and Payroll Department with staff document processing and return.
• Process and organize all Volunteer Release forms.
• Process Day Field Trip and Overnight Field Trip requests.
• Support various groups within the high school (Interact, Leadership, Marketing, NHS, Newspaper, Student Council, Yearbook, PTMO, etc.)
• Process payroll for non-certified staff and certified staff.
• Preparing the bi-weekly leave report
• Order envelopes, stationary, and office supplies for the main office.
• Process purchase orders, check requests, golden rod, etc. for any main office, building or principal related items.
• Arrange staff luncheons, faculty meeting snacks, in-service breakfasts, and coordinate PTMO Conference and staff appreciation meals.
• Coordinate Count Day (Pupil Accounting October/February)
• Prepare Travel Time Reports quarterly
• Organize Orientation Day/Open House
• Record Staff Compensatory Time
• Monitor Student Attendance
• Reconcile AESOP weekly, secure subs as needed
• Create and maintain Teacher Locator
• Create and maintain sub folders
• Maintains regular, predictable attendance.
• Other duties as assigned

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES:

None.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent.
• Successful completion of the HPS secretarial exam - MUST BE COMPLETED PRIOR TO APPLYING. Please email swansonc@howellschools.com for test schedule.
• Prefer prior clerical experience within a public school setting.

LANGUAGE SKILLS:

• Ability to effectively present information and respond to questions from administrators, students, staff and the general public consistent with the duties of this position.
• Ability to read and comprehend instructions and correspondence.

MATHEMATICAL SKILLS:

• Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of this position.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations consistent with the duties of this position.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.

QUALIFICATIONS/SKILLS

• Ability to perform duties with awareness of all District requirements and Board policies.
• Ability to work with individuals and groups of students to support academics and behavior management.
• Ability to establish and maintain effective working relationships with students, parents, staff members and the school community.
• Ability to demonstrate ethical behavior and confidentiality of information about students in the school environment and the community.
• Ability to portray a professional demeanor in appearance and behavior.
• Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions and perform duties and tasks at expected levels of professionalism with minimal supervision.
• Ability to learn new skills, flexibility and willingness to perform a variety of tasks.
• Remain current and updated regarding computer technology.
• Must have patience working with children.
• Proficient in problem solving skills.
• Accurate and detail oriented.
• Ability to work well with others including administrative and support staff team, and follows written and oral directions and completes assignments given.
• Excellent interpersonal skills with ability to communicate effectively, speaking clearly and communicating thoughts succinctly.
• Excellent grammatical, spelling and punctuation skills.
• Ability to work without direct supervision.
• Computer skills: Knowledge of Microsoft Word, Powerpoint and Excel, PowerSchool, Google mail, Google documents and Internet.
• Excellent organizational skills.
• Bookkeeping skills.
• Must know how to operate and maintain: copy machines, telephones, computers, etc.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions, While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

ENVIRONMENTAL ADAPTABILITY:

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud.

The work environment is normally indoors with controlled climate conditions. Occasionally the employee may be required to be outdoors for a short period of time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION:

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The Howell Public School District retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

This position description is not a contract for employment.

The Howell Public School District is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The Howell Public Schools do not discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, familial status, marital status, genetic information or any legally protected characteristic, in its programs and activities, including employment opportunities.