Construction Secretary Job at Clay Design & Material Gallery in Albuquerque

A construction secretary performs administrative tasks for a construction company, such as: 

• Meetings: Coordinating meeting logistics and taking minutes 

• Document preparation: Preparing reports, communications, and meeting minutes 

• Contract management: Preparing and managing construction contracts 

• Subcontractor management: Managing subcontractor RFI inquiries and preparing responses 

• Permit preparation: Preparing permits and applications 

• Document organization: Receiving, organizing, distributing, and filing documents 

• Database management: Updating database files and pipelines 

• Vendor management: Assisting with vendor approval and setup for payment 

• Invoice management: Tracking, reviewing, and coding invoices 

• Clerical work: Answering phones, taking messages, and scheduling appointments 
• Administrative support: Assisting with payroll, billing, and maintaining office supplies 
• Project management: Preparing bid information, blueprints, and change orders 
• Communication: Screening phone calls and emails, and responding professionally 
• Scheduling: Planning and organizing the schedules of construction managers 
• Travel: Booking travel and accommodations for project managers 

Construction secretaries should have construction knowledge and experience with construction materials. They should also have basic computer skills and familiarity with multiple software applications

•  45,000 - 50,000 salary